Invoices

An invoice object represents an invoice sent to a customer for goods or services provided.

List invoices

get/objects/accounts-receivable/invoice

Returns a collection with a key, ID, and link for each invoice. This operation is mostly for use in testing; use query to find objects that meet certain criteria and to specify properties that are returned.

Permissions and other requirements
SubscriptionAccounts Receivable
User ypeBusiness, Employee, Approver
PermissionsList, View Invoices
SecurityOAuth2
Responses
200

OK

400

Bad Request

Request samples 
Response samples 
application/json
{
  • "ia::result": [
    • {
      • "key": "498",
      • "id": "498",
      • "href": "/objects/accounts-receivable/invoice/498"
      },
    • {
      • "key": "501",
      • "id": "501",
      • "href": "/objects/accounts-receivable/invoice/501"
      },
    • {
      • "key": "978",
      • "id": "978",
      • "href": "/objects/accounts-receivable/invoice/978"
      }
    ],
  • "ia::meta": {
    • "totalCount": 3,
    • "start": 1,
    • "pageSize": 100
    }
}
Create an invoice
post/objects/accounts-receivable/invoice
Creates a new invoice. For the invoice to be posted, you must specify at least the account and an amount for each line item.



Permissions and other requirements



SubscriptionAccounts Receivable


User ypeBusiness, Employee, Approver


PermissionsAdd Invoices







SecurityOAuth2 
Request 
Request Body schema: application/json
invoiceDate
required
string <date> 
Date the invoice was created.


 
 Example:  "2022-12-06"
dueDate
required
string <date> 
Date the invoice is due.


 
 Example:  "2022-12-31"
invoiceNumber
string
Specify a unique invoice number while creating an invoice unless document sequencing is configured, in which case the number is auto-generated.


 
 Example:  "INV-001"
referenceNumber
string
Customer purchase order number or another reference number.


 
 Example:  "PO6917"
description
string
Description of the invoice, which prints on the Customer Ledger report.


 
 Example:  "Regular invoice"
documentId
string
ID of the associated document.


 
 Example:  "Sales Invoice-SI-00188"
object
Currency details for this invoice.


 
baseCurrency
string
Base currency for the invoice.


 
 Example:  "USD"
txnCurrency
string
The transaction currency to use for this invoice. If this currency is different from the base currency, provide an exchange rate.


 
 Example:  "USD"
object
Exchange rate details used to calculate the base amount.


 
date
string <date> 
Exchange rate date for this transaction. Can be the current date, the date the transaction was issued, or the date the transaction will be paid.


 
 Example:  "2021-01-23"
rate
number
Exchange rate used to calculate the base amount from the transaction amount.


 
 Example:  1.0789
typeId
string
Exchange rate type used to calculate the base amount from the transaction amount.


 
 Example:  "Intacct Daily Rate"
customerMessageId
string
 
 Example:  "Greeting01"
object
Associated contacts


 
object
Pay to contact information from the customer record.


 
key
string
System-assigned key to uniquely identify the contact.


 
 Example:  "176"
id
string
Name of the contact.


 
 Example:  "Power Aerospace Materials(C1)"
object
Return to contact information from the customer record.


 
key
string
System-assigned key to uniquely identify the contact.


 
 Example:  "176"
id
string
Name of the contact


 
 Example:  "Power Aerospace Materials(C1)"
object
If AR is configured for inter-entity bill back, the template to use to create a matching bill.


 
key
string
System-assigned key for the template.


 
 Example:  "18"
id
string
ID for the template.


 
 Example:  "BBT-error5"
object
Supporting document attached to the invoice.


 
key
string
System-assigned key for the supporting document.


 
 Example:  "11"
id
string
System-assigned ID for the supporting document.


 
 Example:  "11"
object
Customer to receive the invoice.


 
 Example:  "1"
id
required
string
Unique identifier of the customer.


 
 Example:  "C-00019"
key
string
System-assigned key for the customer.


 
 Example:  "14"
deliveryOptions
string
 Default:  "print"
Invoice delivery options for the customer.


 Enum: "both" "email" "print"  
 Example:  "both"
object
Term details for the invoice.


 
key
string
System-assigned key for the term.


 
 Example:  "16"
id
string
Name of the term.


 
 Example:  "30 Days"
object
Summary details for this invoice. Summaries are collections of the same types of transactions grouped together for processing.


 
key
string
System-assigned key to uniquely identify the summary.


 
 Example:  "33"
id
string
System-assigned ID for the summary.


 
 Example:  "33"
Array of objects
Line items of the invoice.


 
 Example:  ["100"]
 Array 
txnAmount
required
string <decimal-precision-2> 
Amount for the AR invoice line item in the transaction currency.


 
 Example:  "16740.00"
object
General Ledger (GL) account associated with the line item.


 
 Example:  "4010"
object
An alternative AR account to override the default GL AR account for the invoice line item.


 
memo
string
Memo or notes about the AR invoice line item.


 
 Example:  "Replaces discontinued part"
object
Transaction allocation template for the line item, which distributes the invoice amount across specified dimensions.


 
object
Meaningful name of AR account.


 
object
 
Responses 
201
Created


400
Bad Request


Request samples 
application/json
{
  • "invoiceNumber": "SI-0034",
  • "customer": {
    • "id": "C-00019"
    },
  • "customerMessageId": "Greeting01",
  • "referenceNumber": "B9R456",
  • "description": "Regular invoice",
  • "term": {
    • "id": "N15"
    },
  • "invoiceDate": "2022-12-06",
  • "dueDate": "2022-12-31",
  • "currency": {
    • "txnCurrency": "USD",
    • "exchangeRate": {
      • "date": "2022-12-06",
      • "typeId": "Intacct Daily Rate",
      • "rate": 0.05112
      }
    },
  • "contacts": {
    • "payTo": {
      • "id": "Power Aerospace Materials(C1)"
      },
    • "returnTo": {
      • "id": "Power Aerospace Materials(C1)"
      }
    },
  • "lines": [
    • {
      • "txnAmount": "100.40",
      • "glAccount": {
        },
      • "accountLabel": {
        },
      • "dimensions": {
        }
      },
    • {
      • "txnAmount": "-10",
      • "glAccount": {
        },
      • "accountLabel": {
        },
      • "dimensions": {
        }
      }
    ]
}
Response samples 
application/json
{
  • "ia::result": {
    • "id": "2091",
    • "key": "2091",
    • "href": "/objects/accounts-receivable/invoice/2091"
    },
  • "ia::meta": {
    • "totalCount": 1,
    • "totalSuccess": 1,
    • "totalError": 0
    }
}
Get an invoice
get/objects/accounts-receivable/invoice/{key}
Returns detailed information for a specified invoice.



Permissions and other requirements



SubscriptionAccounts Receivable


User ypeBusiness, Employee, Approver


PermissionsList, View Invoices







SecurityOAuth2 
Request 
path Parameters
key
required
string
System-assigned key for the invoice.


 
Responses 
200
OK


400
Bad Request


Request samples 
Response samples 
application/json
{
  • "ia::result": {
    • "id": "2091",
    • "key": "2091",
    • "recordType": "ri",
    • "invoiceNumber": "newInv10",
    • "state": "posted",
    • "customer": {
      • "id": "C-00019",
      • "key": "14",
      • "name": "Power Aerospace Materials",
      • "emailOption": false,
      • "customerDue": "20106.8",
      • "deliveryOptions": "print",
      • "href": "/objects/accounts-receivable/customer/14"
      },
    • "customerMessageId": "Greeting01",
    • "customerMessage": "Thank your for your business.",
    • "referenceNumber": "B9R456",
    • "description": "Regular invoice",
    • "orderEntry": {
      • "documentId": "Sales Invoice B9-R456"
      },
    • "term": {
      • "id": "N15",
      • "key": "1",
      • "href": "/objects/accounts-receivable/term/1"
      },
    • "invoiceDate": "2022-12-06",
    • "audit": {
      • "createdDateTime": "2022-12-06T00:00:00Z",
      • "modifiedDateTime": "2023-04-18T16:59:05Z",
      • "createdBy": "1",
      • "modifiedBy": "1"
      },
    • "invoiceSummary": {
      • "glPostingDate": "2022-12-06",
      • "title": "Invoices: 2023/03/21 22:04:36:8980 Batch",
      • "key": "854",
      • "id": "854",
      • "isSummaryOpen": "open",
      • "isSummaryPosted": "false"
      },
    • "discountCutOffDate": "2022-12-13",
    • "dueDate": "2022-12-31",
    • "paymentInformation": {
      • "fullyPaidDate": null,
      • "totalBaseAmountSelectedForPayment": "0",
      • "totalBaseAmountPaid": "0",
      • "totalTxnAmountSelectedForPayment": "0",
      • "totalTxnAmountPaid": "0"
      },
    • "currency": {
      • "baseCurrency": "USD",
      • "txnCurrency": "MXN",
      • "exchangeRate": {
        }
      },
    • "totalBaseAmount": "4.62",
    • "totalBaseAmountDue": "4.62",
    • "totalTxnAmount": "90.4",
    • "totalTxnAmountDue": "90.4",
    • "contacts": {
      • "payTo": {
        },
      • "returnTo": {
        }
      },
    • "moduleKey": "accountsReceivable",
    • "recurringSchedule": {
      • "key": "20"
      },
    • "isSystemGeneratedDocument": false,
    • "billbackTemplate": {
      • "id": "BBT-error5",
      • "key": "18"
      },
    • "dueInDays": 108,
    • "attachment": {
      • "id": "11",
      • "key": "11"
      },
    • "dunningCount": 0,
    • "lines": [
      • {
        },
      • {
        }
      ],
    • "href": "/objects/accounts-receivable/invoice/2091"
    },
  • "ia::meta": {
    • "totalCount": 1,
    • "totalSuccess": 1,
    • "totalError": 0
    }
}
Update an invoice
patch/objects/accounts-receivable/invoice/{key}
Updates an existing invoice by setting field values. Any fields not provided remain unchanged. Allowed edits depend on the state an invoice is in. For more information, see About editing invoices.



Permissions and other requirements



SubscriptionAccounts Receivable


User ypeBusiness, Employee, Approver


PermissionsEdit Invoices







SecurityOAuth2 
Request 
path Parameters
key
required
string
System-assigned key for the invoice.


 
Request Body schema: application/json
invoiceNumber
string
Specify a unique invoice number while creating an invoice unless document sequencing is configured, in which case the number is auto-generated.


 
 Example:  "INV-001"
referenceNumber
string
Customer purchase order number or another reference number.


 
 Example:  "PO6917"
description
string
Description of the invoice, which prints on the Customer Ledger report.


 
 Example:  "Regular invoice"
documentId
string
ID of the associated document.


 
 Example:  "Sales Invoice-SI-00188"
invoiceDate
string <date> 
Date the invoice was created.


 
 Example:  "2022-12-06"
dueDate
string <date> 
Date the invoice is due.


 
 Example:  "2022-12-31"
object
Currency details for this invoice.


 
baseCurrency
string
Base currency for the invoice.


 
 Example:  "USD"
txnCurrency
string
The transaction currency to use for this invoice. If this currency is different from the base currency, provide an exchange rate.


 
 Example:  "USD"
object
Exchange rate details used to calculate the base amount.


 
date
string <date> 
Exchange rate date for this transaction. Can be the current date, the date the transaction was issued, or the date the transaction will be paid.


 
 Example:  "2021-01-23"
rate
number
Exchange rate used to calculate the base amount from the transaction amount.


 
 Example:  1.0789
typeId
string
Exchange rate type used to calculate the base amount from the transaction amount.


 
 Example:  "Intacct Daily Rate"
customerMessageId
string
 
 Example:  "Greeting01"
object
Associated contacts


 
object
Pay to contact information from the customer record.


 
key
string
System-assigned key to uniquely identify the contact.


 
 Example:  "176"
id
string
Name of the contact.


 
 Example:  "Power Aerospace Materials(C1)"
object
Return to contact information from the customer record.


 
key
string
System-assigned key to uniquely identify the contact.


 
 Example:  "176"
id
string
Name of the contact


 
 Example:  "Power Aerospace Materials(C1)"
object
If AR is configured for inter-entity bill back, the template to use to create a matching bill.


 
key
string
System-assigned key for the template.


 
 Example:  "18"
id
string
ID for the template.


 
 Example:  "BBT-error5"
object
Supporting document attached to the invoice.


 
key
string
System-assigned key for the supporting document.


 
 Example:  "11"
id
string
System-assigned ID for the supporting document.


 
 Example:  "11"
object
Customer to receive the invoice.


 
key
string
System-assigned key for the customer.


 
 Example:  "14"
id
string
Unique identifier of the customer.


 
 Example:  "C-00019"
deliveryOptions
string
 Default:  "print"
Invoice delivery options for the customer.


 Enum: "both" "email" "print"  
 Example:  "both"
object
Term details for the invoice.


 
key
string
System-assigned key for the term.


 
 Example:  "16"
id
string
Name of the term.


 
 Example:  "30 Days"
object
Summary details for this invoice. Summaries are collections of the same types of transactions grouped together for processing.


 
key
string
System-assigned key to uniquely identify the summary.


 
 Example:  "33"
id
string
System-assigned ID for the summary.


 
 Example:  "33"
Array of objects
Line items of the invoice.


 
 Array 
object
General Ledger (GL) account associated with the line item.


 
object
An alternative AR account to override the default GL AR account for the invoice line item.


 
txnAmount
string <decimal-precision-2> 
Amount for the AR invoice line item in the transaction currency.


 
 Example:  "16740.00"
memo
string
Memo or notes about the AR invoice line item.


 
 Example:  "Replaces discontinued part"
object
Transaction allocation template for the line item, which distributes the invoice amount across specified dimensions.


 
object
Meaningful name of AR account.


 
object
 
Responses 
200
OK


400
Bad Request


Request samples 
application/json
{
  • "description": "Special off-cycle order"
}
Response samples 
application/json
{
  • "ia::result": {
    • "id": "2091",
    • "key": "2091",
    • "href": "/objects/accounts-receivable/invoice/2091"
    },
  • "ia::meta": {
    • "totalCount": 1,
    • "totalSuccess": 1,
    • "totalError": 0
    }
}
Delete an invoice
delete/objects/accounts-receivable/invoice/{key}
Deletes an invoice. Only invoices with a draft or posted state can be deleted.



Permissions and other requirements



SubscriptionAccounts Receivable


User ypeBusiness, Employee, Approver


PermissionsDelete Invoices







SecurityOAuth2 
Request 
path Parameters
key
required
string
System-assigned key for the invoice.


 
Responses 
204
No Content


400
Bad Request


Request samples 
Response samples 
application/json
{
  • "ia::error": {
    • "code": "invalidRequest",
    • "message": "Malformed URL",
    • "supportId": "sQrM9%7EYdh5oDEWVb80mrn9xuHjoAAAABBQ",
    • "details": [
      • {
        }
      ]
    }
}
Query invoices
post/services/core/query
Queries an object for filtered data.


SecurityOAuth2 
Request 
Request Body schema: application/json
object
string
Object type to query, in the form <application-name>/<object name>. For custom objects use platform-apps/nsp::<object-name>.


 
 Example:  "accounts-receivable/invoice"
fields
Array of strings
List of fields to include in the response. Can be any combination of these:


    

  • The name of a field in the object that you are querying, such as id.
    

    • 

  • The name of a field in a related object, using the form relatedObjectName.fieldName, such as vendor.id.
    

    • 

  • The result of an aggregate function run against the values in the returned objects. Use the form function:fieldName, such as min:startDate to return the earliest starting date. Valid function names are:
    

      

    • count
      • 

    • avg
      • 

    • sum
      • 

    • min
      • 

    • max
      • 

    

    • 

  • The result of an aggregate function run against the values in related objects, using the form function:relatedObjectName.fieldName, such as max:vendor.creditLimit. The same functions are supported as for object fields.
    

    • 



 
 Example:  ["key","id","max:vendor.creditLimit"]
Array of equal (object) or not equal (object) or less than (object) or (less than or equal (object)) or greater than (object) or (greater than or equal (object)) or in (object) or not in (object) or between (object) or not between (object) or contains (object) or does not contain (object) or starts with (object) or does not start with (object) or ends with (object) or does not end with (object)
Filter conditions to select the objects to return based on their field values. You use operators and conditions to build your filter, such as {"$eq":{"status":"active"}} to select objects in which status is equal to "active".


 
 Example:  [{"$eq":{"status":"active"}},{"$gt":{"totalDue":"1000"}},{"$contains":{"name":"Acme"}}]
 Array 
Any of:
Field value must be equal to this specified value.


For date fields, you can use these macro values that are relative to the current date or the asOfDate in filterParameters, if set:







    

  • today

  • currentWeek

  • currentMonth

  • currentQuarter

  • currentYear





    

  • yesterday

  • lastWeek

  • priorMonth

  • priorQuarter

  • priorYear









These are most useful for queries that you want to save and use repeatedly, such as for views or reports. Just change the asOfDate each time to retrieve the same data set for different time periods.


For example, {"eq":{"postingDate":"priorYear"}}.


object
The field name and value to be compared with object values.


 
 Example:  {"status":"active"}
filterExpression
string
 Default:  "and"
Logical operators to apply when there are multiple filter conditions. The conditions in the filters array are implicitly numbered starting at 1. Supports and, or, and grouping with parentheses.


Shortcuts:


    

  • and by itself means that all conditions must be true.
    • 

  • or by itself means that at least one condition must be true.
    • 



 
 Example:  "(1 and 2) or 3"
object

Pre-defined filter options.


 
asOfDate
string <date> 
The "as of" date to use with any relative date comparisons in filters. For example, if asOfDate is set to "2022-04-01" then priorMonth will be "03".


The current date is used if asOfDate is not set.


 
 Example:  "2022-04-01"
includeHierarchyFields
boolean
 Default:  false
Set to true to include hierarchical structure information with each object in the response.


 
 Example:  false
caseSensitiveComparison
boolean
 Default:  true
Queries are case-sensitive by default. Set to false to ignore case in a query.


 
 Example:  true
includePrivate
boolean
 Default:  false
By default, in a multi-entity company, queries from the top-level entity do not access data in private entities. Set includePrivate to true if you want to query data in private entities.


 
 Example:  false
Array of objects
Set the order of the results by specifying field names to sort by and whether they should be in ascending or descending order.


 
 Example:  [{"totalDue":"asc"},{"lastPaymentMadeDate":"desc"}]
 Array 
property name*
additional property
string
 Enum: "asc" "desc"  
start
integer
First record of the result set to include in the response.


 
 Example:  1
size
integer
Number of records to include in the response.


 
 Example:  100
Responses 
200
OK


400
Bad Request


Request samples 
application/json
{
  • "object": "accounts-receivable/invoice",
  • "filters": [
    • {
      • "$eq": {
        }
      }
    ],
  • "fields": [
    • "key",
    • "id",
    • "documentId",
    • "customer.name",
    • "customer.customerDue"
    ],
  • "orderBy": [
    • {
      • "id": "asc"
      }
    ]
}
Response samples 
application/json
{
  • "ia::result": [
    • {
      • "key": "294",
      • "id": "294",
      • "documentId": "Sales Invoice-SI-00331",
      • "customer.name": "Burns Textiles Corp of America",
      • "customer.customerDue": "14152925.84"
      },
    • {
      • "key": "312",
      • "id": "312",
      • "documentId": "Sales Invoice-SI-00751",
      • "customer.name": "Pinto Construction Inc.",
      • "customer.customerDue": "18000.00"
      },
    • {
      • "key": "316",
      • "id": "316",
      • "document.Id": "Sales Invoice-SI-00747",
      • "customer.name": "Dickens Doers",
      • "customer.customerDue": "873.00"
      },
    • {
      • "key": "325",
      • "id": "325",
      • "document.Id": "Sales Invoice-SI-00743",
      • "customer.name": "Grand Isle Hotels & Resorts Ltd",
      • "customer.customerDue": "5462.50"
      },
    • {
      • "key": "313",
      • "id": "313",
      • "document.Id": "Sales Invoice-SI-00746",
      • "customer.name": "University of Midland",
      • "customer.customerDue": "4330.00"
      }
    ],
  • "ia::meta": {
    • "totalCount": 5,
    • "start": 1,
    • "pageSize": 100,
    • "next": null,
    • "previous": null
    }
}