Invoices

An invoice object represents an invoice sent to a customer for goods or services provided.

List invoices

get/objects/accounts-receivable/invoice

Returns a collection with a key, ID, and link for each invoice. This operation is mostly for use in testing; use the query service to find objects that meet certain criteria and to specify properties that are returned.

SecurityOAuth2
Responses
200

OK

400

Bad Request

Request samples 
Response samples 
application/json
{
  • "ia::result": [
    • {
      • "key": "498",
      • "id": "498",
      • "href": "/objects/accounts-receivable/invoice/498"
      },
    • {
      • "key": "501",
      • "id": "501",
      • "href": "/objects/accounts-receivable/invoice/501"
      },
    • {
      • "key": "978",
      • "id": "978",
      • "href": "/objects/accounts-receivable/invoice/978"
      }
    ],
  • "ia::meta": {
    • "totalCount": 3,
    • "start": 1,
    • "pageSize": 100
    }
}
Create an invoice
post/objects/accounts-receivable/invoice
Creates a new invoice. For the invoice to be posted, you must specify at least the account and an amount for each line item.


SecurityOAuth2 
Request 
Request Body schema: application/json
required
invoiceDate
required
string <date> 
Date the invoice was created.


 
 Example:  "2022-12-06"
dueDate
required
string <date> 
Date the invoice is due.


 
 Example:  "2022-12-31"
action
string
 Deprecated 
 Default:  "submit"
This field has been deprecated. Use the state field instead.


 Enum: "draft" "submit"  
invoiceNumber
string
Specify a unique invoice number while creating an invoice unless document sequencing is configured, in which case the number is auto-generated.


 
 Example:  "INV-001"
state
string
 Default:  "posted"
An invoice's state shows the current status of the invoice within the workflow.
The state can be modified through workflow operations like Submit and Reverse, but cannot be changed using the PATCH operation.


 Enum: "draft" "noValue" "paid" "partiallyPaid" "posted" "reversal" "reversed" "selected"  
 Example:  "posted"
referenceNumber
string
Customer purchase order number or another reference number.


 
 Example:  "PO6917"
description
string
Description of the invoice, which prints on the Customer Ledger report.


 
 Example:  "Regular invoice"
documentId
string
 Deprecated 
This field is deprecated, please use salesDocument field instead.


 
object
Currency details for this invoice.


 
baseCurrency
string
Base currency for the invoice.


 
 Example:  "USD"
txnCurrency
string
The transaction currency to use for this invoice. If this currency is different from the base currency, provide an exchange rate.


 
 Example:  "USD"
object
Exchange rate details used to calculate the base amount.


 
date
string <date> 
Exchange rate date for this transaction. Can be the current date, the date the transaction was issued, or the date the transaction will be paid.


 
 Example:  "2021-01-23"
rate
number
Exchange rate used to calculate the base amount from the transaction amount.


 
 Example:  1.0789
typeId
string
Exchange rate type used to calculate the base amount from the transaction amount.


 
 Example:  "Intacct Daily Rate"
object
Message to include on the customer's invoice.


 
key
string
System-assigned key for the customer message.


 
 Example:  "10"
id
string
ID for the customer message.


 
 Example:  "welcome message"
message
string
Message text for the customer message.


 
 Example:  "welcome to the company"
object
Associated contacts


 
object
Pay to contact information from the customer record.


 
key
string
System-assigned key to uniquely identify the contact.


 
 Example:  "176"
id
string
Name of the contact.


 
 Example:  "Power Aerospace Materials(C1)"
object
Return to contact information from the customer record.


 
key
string
System-assigned key to uniquely identify the contact.


 
 Example:  "176"
id
string
Name of the contact


 
 Example:  "Power Aerospace Materials(C1)"
object
Tax related information for the ship-to contact.


 
object
If AR is configured for inter-entity bill back, the template to use to create a matching bill.


 
key
string
System-assigned key for the template.


 
 Example:  "18"
id
string
ID for the template.


 
 Example:  "BBT-error5"
object
Supporting document attached to the invoice.


 
key
string
System-assigned key for the supporting document.


 
 Example:  "11"
id
string
System-assigned ID for the supporting document.


 
 Example:  "11"
object
Customer to receive the invoice.


 
 Example:  "1"
id
required
string
Unique identifier of the customer.


 
 Example:  "C-00019"
key
string
System-assigned key for the customer.


 
 Example:  "14"
deliveryOptions
string
 Default:  "print"
Invoice delivery options for the customer.


 Enum: "both" "email" "print"  
 Example:  "both"
object
Term details for the invoice.


 
key
string
System-assigned key for the term.


 
 Example:  "16"
id
string
Name of the term.


 
 Example:  "30 Days"
object
Tax solution details for this invoice.


 
key
string or null
System-assigned key to uniquely identify the tax solution.


 
 Example:  "4"
id
string or null
Name or other unique identifier for the tax solution.


 
 Example:  "Australia GST"
object
Summary details for this invoice. Summaries are collections of the same types of transactions grouped together for processing.


 
key
string
System-assigned key to uniquely identify the summary.


 
 Example:  "33"
id
string
Name of the summary.


 
 Example:  "OE Sales Invoice: 2023 Batch 1"
Array of objects
Line items of the invoice.


 
 Example:  [{"txnAmount":"100.00","glAccount":{"id":"4010"},"dimensions":{"location":{"id":"1"}}}]
 Array 
txnAmount
required
string <decimal-precision-2> 
Amount for the AR invoice line item in the transaction currency.


 
 Example:  "100.00"
object
General Ledger (GL) account associated with the line item.


 
 Example:  {"id":"4010"}
object
An alternative AR account to override the default GL AR account for the invoice line item.


 
memo
string
Memo or notes about the AR invoice line item.


 
 Example:  "Replaces discontinued part"
object
Transaction allocation template for the line item, which distributes the invoice amount across specified dimensions.


 
object
Meaningful name of AR account.


 
Array of objects
Tax entries for the AR invoice.


 
object
 
 Example:  {"location":{"id":"1"}}
Responses 
201
Created


400
Bad Request


Request samples 
application/json
{
  • "invoiceNumber": "SI-0034",
  • "customer": {
    • "id": "C-00019"
    },
  • "customerMessage": {
    • "id": "welcome message"
    },
  • "referenceNumber": "B9R456",
  • "description": "Regular invoice",
  • "term": {
    • "id": "N15"
    },
  • "invoiceDate": "2022-12-06",
  • "dueDate": "2022-12-31",
  • "currency": {
    • "txnCurrency": "USD",
    • "exchangeRate": {
      • "date": "2022-12-06",
      • "typeId": "Intacct Daily Rate",
      • "rate": 0.05112
      }
    },
  • "contacts": {
    • "payTo": {
      • "id": "Power Aerospace Materials(C1)"
      },
    • "returnTo": {
      • "id": "Power Aerospace Materials(C1)"
      }
    },
  • "lines": [
    • {
      • "txnAmount": "100.40",
      • "glAccount": {
        },
      • "accountLabel": {
        },
      • "dimensions": {
        }
      },
    • {
      • "txnAmount": "-10",
      • "glAccount": {
        },
      • "accountLabel": {
        },
      • "dimensions": {
        }
      }
    ]
}
Response samples 
application/json
{
  • "ia::result": {
    • "id": "2091",
    • "key": "2091",
    • "href": "/objects/accounts-receivable/invoice/2091"
    },
  • "ia::meta": {
    • "totalCount": 1,
    • "totalSuccess": 1,
    • "totalError": 0
    }
}
Get an invoice
get/objects/accounts-receivable/invoice/{key}
Returns detailed information for a specified invoice.


SecurityOAuth2 
Request 
path Parameters
key
required
string
System-assigned key for the invoice.


 
 Example:  99
Responses 
200
OK


400
Bad Request


Request samples 
Response samples 
application/json
{
  • "ia::result": {
    • "id": "292",
    • "key": "292",
    • "recordType": "ri",
    • "invoiceNumber": "ADJDEC0002",
    • "state": "posted",
    • "customer": {
      • "id": "1",
      • "key": "1",
      • "name": "Power Aerospace Materials",
      • "emailOption": false,
      • "customerDue": "-17909.55",
      • "deliveryOptions": "print",
      • "href": "/objects/accounts-receivable/customer/1"
      },
    • "customerMessage": {
      • "key": null,
      • "id": null,
      • "message": null
      },
    • "referenceNumber": null,
    • "description": "nextGen Recurr",
    • "documentId": null,
    • "salesDocument": {
      • "key": null,
      • "id": null
      },
    • "term": {
      • "id": "Due upon pay",
      • "key": "15",
      • "href": "/objects/accounts-receivable/term/15"
      },
    • "invoiceDate": "2024-09-24",
    • "invoiceSummary": {
      • "glPostingDate": "2024-09-24",
      • "id": "Invoices: 2024/09/24 Batch",
      • "key": "199",
      • "isSummaryOpen": "open",
      • "isSummaryPosted": "false",
      • "href": "/objects/accounts-receivable/summary/199"
      },
    • "discountCutOffDate": "2024-09-24",
    • "dueDate": "2024-09-24",
    • "paymentInformation": {
      • "fullyPaidDate": null,
      • "totalBaseAmountSelectedForPayment": "0.00",
      • "totalBaseAmountPaid": "0.00",
      • "totalTxnAmountSelectedForPayment": "0.00",
      • "totalTxnAmountPaid": "0.00"
      },
    • "currency": {
      • "baseCurrency": "AUD",
      • "txnCurrency": "AUD",
      • "exchangeRate": {
        }
      },
    • "totalBaseAmount": "440.00",
    • "totalBaseAmountDue": "440.00",
    • "totalTxnAmount": "440.00",
    • "totalTxnAmountDue": "440.00",
    • "contacts": {
      • "payTo": {
        },
      • "returnTo": {
        }
      },
    • "moduleKey": "accountsReceivable",
    • "recurringSchedule": {
      • "key": "24"
      },
    • "isSystemGeneratedDocument": false,
    • "billbackTemplate": {
      • "id": null,
      • "key": null
      },
    • "audit": {
      • "createdDateTime": "2024-09-24T14:18:20Z",
      • "modifiedDateTime": "2024-09-24T14:18:20Z",
      • "createdBy": "1",
      • "modifiedBy": "1"
      },
    • "dueInDays": 3,
    • "taxSolution": {
      • "key": "1",
      • "id": "Australia - GST",
      • "href": "/objects/tax/tax-solution/1"
      },
    • "attachment": {
      • "id": "atch1",
      • "key": "6",
      • "href": "/objects/company-config/attachment/6"
      },
    • "dunningCount": 0,
    • "entity": {
      • "key": null,
      • "id": null,
      • "name": null
      },
    • "lines": [
      • {
        }
      ],
    • "href": "/objects/accounts-receivable/invoice/292"
    },
  • "ia::meta": {
    • "totalCount": 1,
    • "totalSuccess": 1,
    • "totalError": 0
    }
}
Update an invoice
patch/objects/accounts-receivable/invoice/{key}
Updates an existing invoice by setting field values. Any fields not provided remain unchanged. Allowed edits depend on the state an invoice is in. For more information, see About editing invoices.


SecurityOAuth2 
Request 
path Parameters
key
required
string
System-assigned key for the invoice.


 
 Example:  99
Request Body schema: application/json
action
string
 Deprecated 
 Default:  "submit"
This field has been deprecated. Use the state field instead.


 Enum: "draft" "submit"  
invoiceNumber
string
Specify a unique invoice number while creating an invoice unless document sequencing is configured, in which case the number is auto-generated.


 
 Example:  "INV-001"
state
string
 Default:  "posted"
An invoice's state shows the current status of the invoice within the workflow.
The state can be modified through workflow operations like Submit and Reverse, but cannot be changed using the PATCH operation.


 Enum: "draft" "noValue" "paid" "partiallyPaid" "posted" "reversal" "reversed" "selected"  
 Example:  "posted"
referenceNumber
string
Customer purchase order number or another reference number.


 
 Example:  "PO6917"
description
string
Description of the invoice, which prints on the Customer Ledger report.


 
 Example:  "Regular invoice"
documentId
string
 Deprecated 
This field is deprecated, please use salesDocument field instead.


 
invoiceDate
string <date> 
Date the invoice was created.


 
 Example:  "2022-12-06"
dueDate
string <date> 
Date the invoice is due.


 
 Example:  "2022-12-31"
object
Currency details for this invoice.


 
baseCurrency
string
Base currency for the invoice.


 
 Example:  "USD"
txnCurrency
string
The transaction currency to use for this invoice. If this currency is different from the base currency, provide an exchange rate.


 
 Example:  "USD"
object
Exchange rate details used to calculate the base amount.


 
date
string <date> 
Exchange rate date for this transaction. Can be the current date, the date the transaction was issued, or the date the transaction will be paid.


 
 Example:  "2021-01-23"
rate
number
Exchange rate used to calculate the base amount from the transaction amount.


 
 Example:  1.0789
typeId
string
Exchange rate type used to calculate the base amount from the transaction amount.


 
 Example:  "Intacct Daily Rate"
object
Message to include on the customer's invoice.


 
key
string
System-assigned key for the customer message.


 
 Example:  "10"
id
string
ID for the customer message.


 
 Example:  "welcome message"
message
string
Message text for the customer message.


 
 Example:  "welcome to the company"
object
Associated contacts


 
object
Pay to contact information from the customer record.


 
key
string
System-assigned key to uniquely identify the contact.


 
 Example:  "176"
id
string
Name of the contact.


 
 Example:  "Power Aerospace Materials(C1)"
object
Return to contact information from the customer record.


 
key
string
System-assigned key to uniquely identify the contact.


 
 Example:  "176"
id
string
Name of the contact


 
 Example:  "Power Aerospace Materials(C1)"
object
Tax related information for the ship-to contact.


 
object
If AR is configured for inter-entity bill back, the template to use to create a matching bill.


 
key
string
System-assigned key for the template.


 
 Example:  "18"
id
string
ID for the template.


 
 Example:  "BBT-error5"
object
Supporting document attached to the invoice.


 
key
string
System-assigned key for the supporting document.


 
 Example:  "11"
id
string
System-assigned ID for the supporting document.


 
 Example:  "11"
object
Customer to receive the invoice.


 
key
string
System-assigned key for the customer.


 
 Example:  "14"
id
string
Unique identifier of the customer.


 
 Example:  "C-00019"
deliveryOptions
string
 Default:  "print"
Invoice delivery options for the customer.


 Enum: "both" "email" "print"  
 Example:  "both"
object
Term details for the invoice.


 
key
string
System-assigned key for the term.


 
 Example:  "16"
id
string
Name of the term.


 
 Example:  "30 Days"
object
Tax solution details for this invoice.


 
key
string or null
System-assigned key to uniquely identify the tax solution.


 
 Example:  "4"
id
string or null
Name or other unique identifier for the tax solution.


 
 Example:  "Australia GST"
object
Summary details for this invoice. Summaries are collections of the same types of transactions grouped together for processing.


 
key
string
System-assigned key to uniquely identify the summary.


 
 Example:  "33"
id
string
Name of the summary.


 
 Example:  "OE Sales Invoice: 2023 Batch 1"
Array of objects
Line items of the invoice.


 
 Array 
object
General Ledger (GL) account associated with the line item.


 
object
An alternative AR account to override the default GL AR account for the invoice line item.


 
txnAmount
string <decimal-precision-2> 
Amount for the AR invoice line item in the transaction currency.


 
 Example:  "16740.00"
memo
string
Memo or notes about the AR invoice line item.


 
 Example:  "Replaces discontinued part"
object
Transaction allocation template for the line item, which distributes the invoice amount across specified dimensions.


 
object
Meaningful name of AR account.


 
Array of objects
Tax entries for the AR invoice.


 
object
 
Responses 
200
OK


400
Bad Request


Request samples 
application/json
{
  • "description": "Special off-cycle order"
}
Response samples 
application/json
{
  • "ia::result": {
    • "id": "2091",
    • "key": "2091",
    • "href": "/objects/accounts-receivable/invoice/2091"
    },
  • "ia::meta": {
    • "totalCount": 1,
    • "totalSuccess": 1,
    • "totalError": 0
    }
}
Delete an invoice
delete/objects/accounts-receivable/invoice/{key}
Deletes an invoice. Only invoices with a draft or posted state can be deleted.


SecurityOAuth2 
Request 
path Parameters
key
required
string
System-assigned key for the invoice.


 
 Example:  99
Responses 
204
No Content


400
Bad Request


Request samples 
Response samples 
application/json
{
  • "ia::result": {
    • "ia::error": {
      • "code": "invalidRequest",
      • "message": "A POST request requires a payload",
      • "errorId": "REST-1028",
      • "additionalInfo": {
        },
      • "supportId": "Kxi78%7EZuyXBDEGVHD2UmO1phYXDQAAAAo"
      }
    },
  • "ia::meta": {
    • "totalCount": 1,
    • "totalSuccess": 0,
    • "totalError": 1
    }
}