Employee expense lines

Details for each expense line on the employee expense report. Employees create and submit expense reports, consisting of individual line items, to receive reimbursement for approved out-of-pocket costs related to their jobs.

List employee expense lines

get/objects/expenses/employee-expense-line

Returns a collection with a key, ID, and link for each employee expense line.

SecurityOAuth2
Responses
200

OK

400

Bad Request

Request samples 
Response samples 
application/json
{
  • "ia::result": [
    • {
      • "key": "100",
      • "id": "100",
      • "href": "/objects/expenses/employee-expense-line/100"
      },
    • {
      • "key": "101",
      • "id": "101",
      • "href": "/objects/expenses/employee-expense-line/101"
      },
    • {
      • "key": "102",
      • "id": "102",
      • "href": "/objects/expenses/employee-expense-line/102"
      }
    ],
  • "ia::meta": {
    • "totalCount": 3,
    • "start": 1,
    • "pageSize": 5,
    • "next": 0,
    • "previous": 0
    }
}
Create an employee expense line
post/objects/expenses/employee-expense-line
Creates a new employee expense line.


SecurityOAuth2 
Request 
Request Body schema: application/json
required
Creates an employee expense line


txnAmount
required
string <decimal-precision-2> 
Transaction amount. For multi-currency companies.


 
 Example:  "123.45"
entryDate
string or null <date> 
Date that the expense was incurred.


 
 Example:  "2021-01-23"
txnCurrency
string or null
Transaction currency. For multi-currency companies.


 
 Example:  "INR"
quantity
string or null <decimal-precision-2> 
Quantity for a rate-based expense such as mileage.


 
 Example:  "5.75"
unitRate
string or null <decimal-precision-2> 
Monetary amount for a rate-based expense, such as mileage.


 
 Example:  "20.00"
paidTo
string or null
Notes regarding to whom the amount was paid.


 
 Example:  "Hotel Westin"
paidFor
string or null
Notes regarding what the expense was for.


 
 Example:  "2024 Hawaii Conference"
object
General ledger account associated with the line item. Used when no expense type is assigned.


 
key
string
Unique key for the GL account.


 
 Example:  "158"
id
string
Unique identifier for the GL account.


 
 Example:  "6775.30"
object
An expense type defined in the company.


 
key
string
Unique key for the expense type.


 
 Example:  "6000"
id
string
Unique identifier for the expense type.


 
 Example:  "Meals"
object
Details of the conversion to base currency. For multi-currency companies.


 
exchangeRate
string or null <decimal-precision-5> 
Exchange rate for the transaction.


 
 Example:  "65.095"
exchangeRateDate
string or null <date> 
Date for the exchange rate.


 
 Example:  "2021-01-23"
exchangeRateTypeId
string or null
 Deprecated 
Exchange rate type. This field is deprecated,  please use exchangeRateType instead.


 
object
 
id
string
Unique identifier for the exchange rate type.


 
 Example:  "124"
key
string
Unique key for the exchange rate type.


 
 Example:  "124"
isBillable
boolean
 Default:  false
Indicates whether a line item is billable.


 
 Example:  false
object
Form 1099 information for the line item.


 
isForm1099
string or null
If set to true, the line item amount is added to the form 1099.


 
 Example:  true
type
string or null
Type of form 1099.


 
 Example:  "MISC"
box
string or null
Box value of form 1099.


 
 Example:  "3"
object
The payment type defined in employee-expense-payment-type.


 
key
string or null
Unique key for the expense payment type.


 
 Example:  "23"
id
string or null
Unique identifier for the payment type.


 
 Example:  "Non-reimburse"
object
Credit card transaction associated with the employee expense line. When linked to an electronic receipt, if the electronic receipt amount differs from the credit card transaction amount, the credit card transaction amount takes precedence.


 
id
string
Unique identifier for the credit card transaction line.


 
 Example:  "128"
key
string
Unique key for the credit card transaction line.


 
 Example:  "128"
object
Electronic receipt associated with the employee expense. Available if "Enable electronic receipt inbounding" is enabled for the company.


 
id
string
Unique identifier for the electronic receipt.


 
 Example:  "124"
key
string
Unique key for the electronic receipt.


 
 Example:  "124"
object
Electronic receipt line associated with the employee expense. When linked to a credit card transaction, if the electronic receipt amount differs from the credit card transaction amount, the credit card transaction amount takes precedence.


 
id
string
Unique identifier for the electronic receipt line.


 
 Example:  "128"
key
string
Unique key for the electronic receipt line.


 
 Example:  "128"
object
 
object
 
key
string or null
Location key


 
 Example:  "1"
id
string or null
Location ID


 
 Example:  "1"
object
 
key
string or null
Department key


 
 Example:  "11"
id
string or null
Department ID


 
 Example:  "1"
object
 
key
string or null
Employee key


 
 Example:  "10"
id
string or null
Employee ID


 
 Example:  "EMP-10"
object
 
key
string or null
Project key


 
 Example:  "2"
id
string or null
Project ID


 
 Example:  "NET-XML30-2"
object
 
key
string or null
Customer key


 
 Example:  "13"
id
string or null
Customer ID


 
 Example:  "CUST-13"
object
 
key
string or null
Vendor key


 
 Example:  "357"
id
string or null
Vendor ID


 
 Example:  "1605212096809"
object
 
key
string or null
Item key


 
 Example:  "13"
id
string or null
Item ID


 
 Example:  "Case 13"
object
 
key
string or null
Warehouse key


 
 Example:  "6"
id
string or null
Warehouse ID


 
 Example:  "WH01"
object
 
key
string or null
Class key


 
 Example:  "731"
id
string or null
Class ID


 
 Example:  "REST_CLS_001"
object
 
id
string or null
Task ID


 
 Example:  "1"
key
string or null
Task key


 
 Example:  "1"
object
 
id
string or null
Cost Type ID


 
 Example:  "2"
key
string or null
Cost Type key


 
 Example:  "2"
object
 
id
string or null
Asset ID


 
 Example:  "A001"
key
string or null
Asset key


 
 Example:  "1"
object
 
id
string or null
Contract ID


 
 Example:  "CON-0045-1"
key
string or null
Contract key


 
 Example:  "12"
object
 
key
string or null
Affiliate entity key


 
 Example:  "23"
id
string or null
Affiliate entity ID


 
 Example:  "AFF-23"
object
 
id
string
Unique identifier for the employee expense.


 
 Example:  "124"
key
string
Unique key for the employee expense.


 
 Example:  "124"
Responses 
201
Created


400
Bad Request


Request samples 
application/json
{
  • "account": {
    • "id": "6775.3"
    },
  • "paidTo": "Stella Johnson",
  • "paidFor": "Hotel stay",
  • "isBillable": false,
  • "form1099": {
    • "isForm1099": "true",
    • "type": "MISC",
    • "box": "3"
    },
  • "paymentType": {
    • "key": "1",
    • "id": "Non-reimburse",
    • "isNonreimbursable": false
    },
  • "quantity": "10",
  • "unitrate": "20",
  • "txnCurrency": "INR",
  • "txnAmount": "100",
  • "transactionToReimburseConversion": {
    • "exchangeRateDate": "2021-03-11",
    • "exchangeRateType": {
      • "id": "Intacct Daily Rate"
      },
    • "creditCardTxnLine": {
      • "key": "128"
      }
    },
  • "dimensions": {
    • "location": {
      • "id": "1"
      },
    • "department": {
      • "id": "1"
      },
    • "class": {
      • "id": "REST_CLS_001"
      },
    • "item": {
      • "id": "Case 13"
      },
    • "employee": {
      • "id": "10"
      },
    • "vendor": {
      • "id": "1605212096809"
      },
    • "customer": {
      • "id": "113"
      },
    • "project": {
      • "id": "NET-XML30-2"
      },
    • "warehouse": {
      • "id": "WH01"
      },
    • "task": {
      • "id": "tet"
      }
    }
}
Response samples 
application/json
{
  • "ia::result": {
    • "key": "124",
    • "id": "124",
    • "href": "/objects/expenses/employee-expense-line/124"
    },
  • "ia::meta": {
    • "totalCount": 1
    }
}
Get an employee expense line
get/objects/expenses/employee-expense-line/{key}
Returns detailed information for a specified employee expense line.


SecurityOAuth2 
Request 
path Parameters
key
required
string
System-assigned key for the employee expense line.


 
 Example:  99
Responses 
200
OK


400
Bad Request


Request samples 
Response samples 
application/json
{
  • "ia::result": {
    • "key": "312",
    • "id": "312",
    • "employeeExpense": {
      • "id": "136",
      • "key": "136",
      • "href": "/objects/expenses/employee-expense/136"
      },
    • "glAccount": {
      • "key": "158",
      • "id": "6775.30",
      • "name": "Travel",
      • "href": "/objects/account/158"
      },
    • "entryDate": "2021-03-11",
    • "paidTo": "Stella Johnson",
    • "paidFor": "Hotel stay",
    • "reimburseToBase": {
      • "baseAmount": "1.38",
      • "exchangeRateDate": "2021-03-11",
      • "exchangeRateTypeId": "-1",
      • "exchangeRate": "1.1899"
      },
    • "dimensions": {
      • "location": {
        },
      • "department": {
        },
      • "class": {
        },
      • "item": {
        },
      • "employee": {
        },
      • "vendor": {
        },
      • "customer": {
        },
      • "project": {
        },
      • "task": {
        },
      • "warehouse": {
        }
      },
    • "lineNumber": 1,
    • "expenseType": {
      • "key": "Meals",
      • "id": "6000"
      },
    • "reimbursement": {
      • "reimbursementAmount": "1.16",
      • "totalSelected": "0",
      • "totalPaid": "0"
      },
    • "isBillable": false,
    • "isBilled": false,
    • "state": "approved",
    • "form1099": {
      • "isForm1099": "true",
      • "type": "MISC",
      • "box": "3"
      },
    • "paymentType": {
      • "key": "1",
      • "id": "Non-reimburse",
      • "isNonreimbursable": false
      },
    • "quantity": "5",
    • "unitRate": "20",
    • "currency": {
      • "txnCurrency": "INR",
      • "txnAmount": "4444",
      • "exchangeRateDate": "2021-03-11",
      • "exchangeRateTypeId": "-1",
      • "exchangeRate": "65",
      • "userExchangeRate": "5"
      },
    • "creditCardTxnLine": {
      • "id": "128",
      • "key": "128",
      • "href": "/objects/cash-management/credit-card-txn-line/128"
      },
    • "creditCardTxn": {
      • "id": "124",
      • "key": "124",
      • "href": "/objects/cash-management/credit-card-txn/128"
      },
    • "href": "/objects/expenses/employee-expense-line/312"
    },
  • "ia::meta": {
    • "totalCount": 1,
    • "totalSuccess": 1,
    • "totalError": 0
    }
}
Update an employee expense line
patch/objects/expenses/employee-expense-line/{key}
Updates an existing employee expense line by setting field values. Any fields not provided remain unchanged.


SecurityOAuth2 
Request 
path Parameters
key
required
string
System-assigned key for the employee expense line.


 
 Example:  99
Request Body schema: application/json
entryDate
string or null <date> 
Date that the expense was incurred.


 
 Example:  "2021-01-23"
txnCurrency
string or null
Transaction currency. For multi-currency companies.


 
 Example:  "INR"
txnAmount
string <decimal-precision-2> 
Transaction amount. For multi-currency companies.


 
 Example:  "123.45"
quantity
string or null <decimal-precision-2> 
Quantity for a rate-based expense such as mileage.


 
 Example:  "5.75"
unitRate
string or null <decimal-precision-2> 
Monetary amount for a rate-based expense, such as mileage.


 
 Example:  "20.00"
paidTo
string or null
Notes regarding to whom the amount was paid.


 
 Example:  "Hotel Westin"
paidFor
string or null
Notes regarding what the expense was for.


 
 Example:  "2024 Hawaii Conference"
object
General ledger account associated with the line item. Used when no expense type is assigned.


 
key
string
Unique key for the GL account.


 
 Example:  "158"
id
string
Unique identifier for the GL account.


 
 Example:  "6775.30"
object
An expense type defined in the company.


 
key
string
Unique key for the expense type.


 
 Example:  "6000"
id
string
Unique identifier for the expense type.


 
 Example:  "Meals"
object
Details of the conversion to base currency. For multi-currency companies.


 
exchangeRate
string or null <decimal-precision-5> 
Exchange rate for the transaction.


 
 Example:  "65.095"
exchangeRateDate
string or null <date> 
Date for the exchange rate.


 
 Example:  "2021-01-23"
exchangeRateTypeId
string or null
 Deprecated 
Exchange rate type. This field is deprecated,  please use exchangeRateType instead.


 
object
 
id
string
Unique identifier for the exchange rate type.


 
 Example:  "124"
key
string
Unique key for the exchange rate type.


 
 Example:  "124"
isBillable
boolean
 Default:  false
Indicates whether a line item is billable.


 
 Example:  false
object
Form 1099 information for the line item.


 
isForm1099
string or null
If set to true, the line item amount is added to the form 1099.


 
 Example:  true
type
string or null
Type of form 1099.


 
 Example:  "MISC"
box
string or null
Box value of form 1099.


 
 Example:  "3"
object
The payment type defined in employee-expense-payment-type.


 
key
string or null
Unique key for the expense payment type.


 
 Example:  "23"
id
string or null
Unique identifier for the payment type.


 
 Example:  "Non-reimburse"
object
Credit card transaction associated with the employee expense line. When linked to an electronic receipt, if the electronic receipt amount differs from the credit card transaction amount, the credit card transaction amount takes precedence.


 
id
string
Unique identifier for the credit card transaction line.


 
 Example:  "128"
key
string
Unique key for the credit card transaction line.


 
 Example:  "128"
object
Electronic receipt associated with the employee expense. Available if "Enable electronic receipt inbounding" is enabled for the company.


 
id
string
Unique identifier for the electronic receipt.


 
 Example:  "124"
key
string
Unique key for the electronic receipt.


 
 Example:  "124"
object
Electronic receipt line associated with the employee expense. When linked to a credit card transaction, if the electronic receipt amount differs from the credit card transaction amount, the credit card transaction amount takes precedence.


 
id
string
Unique identifier for the electronic receipt line.


 
 Example:  "128"
key
string
Unique key for the electronic receipt line.


 
 Example:  "128"
object
 
object
 
key
string or null
Location key


 
 Example:  "1"
id
string or null
Location ID


 
 Example:  "1"
object
 
key
string or null
Department key


 
 Example:  "11"
id
string or null
Department ID


 
 Example:  "1"
object
 
key
string or null
Employee key


 
 Example:  "10"
id
string or null
Employee ID


 
 Example:  "EMP-10"
object
 
key
string or null
Project key


 
 Example:  "2"
id
string or null
Project ID


 
 Example:  "NET-XML30-2"
object
 
key
string or null
Customer key


 
 Example:  "13"
id
string or null
Customer ID


 
 Example:  "CUST-13"
object
 
key
string or null
Vendor key


 
 Example:  "357"
id
string or null
Vendor ID


 
 Example:  "1605212096809"
object
 
key
string or null
Item key


 
 Example:  "13"
id
string or null
Item ID


 
 Example:  "Case 13"
object
 
key
string or null
Warehouse key


 
 Example:  "6"
id
string or null
Warehouse ID


 
 Example:  "WH01"
object
 
key
string or null
Class key


 
 Example:  "731"
id
string or null
Class ID


 
 Example:  "REST_CLS_001"
object
 
id
string or null
Task ID


 
 Example:  "1"
key
string or null
Task key


 
 Example:  "1"
object
 
id
string or null
Cost Type ID


 
 Example:  "2"
key
string or null
Cost Type key


 
 Example:  "2"
object
 
id
string or null
Asset ID


 
 Example:  "A001"
key
string or null
Asset key


 
 Example:  "1"
object
 
id
string or null
Contract ID


 
 Example:  "CON-0045-1"
key
string or null
Contract key


 
 Example:  "12"
object
 
key
string or null
Affiliate entity key


 
 Example:  "23"
id
string or null
Affiliate entity ID


 
 Example:  "AFF-23"
object
 
id
string
Unique identifier for the employee expense.


 
 Example:  "124"
key
string
Unique key for the employee expense.


 
 Example:  "124"
Responses 
200
OK


400
Bad Request


Request samples 
application/json
{
  • "paidTo": "Travel expense"
}
Response samples 
application/json
{
  • "ia::result": {
    • "key": "124",
    • "id": "124",
    • "href": "/objects/expenses/employee-expense-line/124"
    },
  • "ia::meta": {
    • "totalCount": 1
    }
}
Delete an employee expense line
delete/objects/expenses/employee-expense-line/{key}
Deletes an employee expense line.


SecurityOAuth2 
Request 
path Parameters
key
required
string
System-assigned key for the employee expense line.


 
 Example:  99
Responses 
204
No Content


400
Bad Request


Request samples 
Response samples 
application/json
{
  • "ia::result": {
    • "ia::error": {
      • "code": "invalidRequest",
      • "message": "A POST request requires a payload",
      • "errorId": "REST-1028",
      • "additionalInfo": {
        },
      • "supportId": "Kxi78%7EZuyXBDEGVHD2UmO1phYXDQAAAAo"
      }
    },
  • "ia::meta": {
    • "totalCount": 1,
    • "totalSuccess": 0,
    • "totalError": 1
    }
}