Employee expense lines

Details for each expense line on the employee expense report. Employees create and submit expense reports, consisting of individual line items, to receive reimbursement for approved out-of-pocket costs related to their jobs.

Please be aware that this object is currently "Uncertified", signifying that it has not undergone the complete review process and the design may change during ongoing refinement. Users are advised to exercise discretion in using this object and are encouraged to provide feedback.

List employee expense lines

get/objects/expenses/employee-expense-line

Returns a collection with a key, ID, and link for each employee expense line.

Permissions and other requirements
SubscriptionTime & Expenses
User typeBusiness, Employee, Project Manager (Projects subscription)
PermissionsList and View Expenses
SecurityOAuth2
Responses
200

OK

400

Bad Request

Request samples 
Response samples 
application/json
{
  • "ia::result": [
    • {
      • "key": "100",
      • "id": "100",
      • "href": "/objects/expenses/employee-expense-line/100"
      },
    • {
      • "key": "101",
      • "id": "101",
      • "href": "/objects/expenses/employee-expense-line/101"
      },
    • {
      • "key": "102",
      • "id": "102",
      • "href": "/objects/expenses/employee-expense-line/102"
      }
    ],
  • "ia::meta": {
    • "totalCount": 3,
    • "start": 1,
    • "pageSize": 5,
    • "next": 0,
    • "previous": 0
    }
}
Create an employee expense line
post/objects/expenses/employee-expense-line
Creates a new employee expense line.



Permissions and other requirements



SubscriptionTime & Expenses


User typeBusiness, Employee, Project Manager (Projects subscription)


PermissionsList, View, Add Expenses







SecurityOAuth2 
Request 
Request Body schema: application/json
Creates an employee expense line


txnAmount
required
string <decimal-precision-2> 
Transaction amount. For multi-currency companies.


 
 Example:  "123.45"
entryDate
string or null <date> 
Date that the expense was incurred.


 
 Example:  "2021-01-23"
txnCurrency
string or null
Transaction currency. For multi-currency companies.


 
 Example:  "INR"
quantity
string or null <decimal-precision-2> 
Quantity for a rate-based expense such as mileage.


 
 Example:  "5.75"
unitRate
string or null <decimal-precision-2> 
Monetary amount for a rate-based expense, such as mileage.


 
 Example:  "20.00"
paidTo
string or null
Notes regarding to whom the amount was paid.


 
 Example:  "Hotel Westin"
paidFor
string or null
Notes regarding what the expense was for.


 
 Example:  "2024 Hawaii Conference"
object
General ledger account associated with the line item. Used when no expense type is assigned.


 
key
string
Unique key for the GL account.


 
 Example:  "158"
id
string
Unique identifier for the GL account.


 
 Example:  "6775.30"
object
An expense type defined in the company.


 
key
string
Unique key for the expense type.


 
 Example:  "6000"
id
string
Unique identifier for the expense type.


 
 Example:  "Meals"
object
Details of the conversion to base currency. For multi-currency companies.


 
exchangeRate
string or null <decimal-precision-5> 
Exchange rate for the transaction.


 
 Example:  "65.095"
exchangeRateDate
string or null <date> 
Date for the exchange rate.


 
 Example:  "2021-01-23"
exchangeRateTypeId
string or null
Exchange rate type.


 
 Example:  "-1"
isBillable
boolean
 Default:  false
Indicates whether a line item is billable.


 
 Example:  false
object
Form 1099 information for the line item.


 
isForm1099
string or null
If set to true, the line item amount is added to the form 1099.


 
 Example:  true
type
string or null
Type of form 1099.


 
 Example:  "MISC"
box
string or null
Box value of form 1099.


 
 Example:  "3"
object
The payment type defined in employee-expense-payment-type.


 
key
string or null
Unique key for the expense payment type.


 
 Example:  "23"
id
string or null
Unique identifier for the payment type.


 
 Example:  "Non-reimburse"
object
 
object
 
key
string or null
Location key


 
 Example:  "1"
id
string or null
Location


 
 Example:  "1"
object
 
key
string or null
Department key


 
 Example:  "11"
id
string or null
Department


 
 Example:  "1"
object
 
key
string or null
Employee key


 
 Example:  "10"
id
string or null
Employee ID


 
 Example:  "EMP-10"
object
 
key
string or null
Project key


 
 Example:  "2"
id
string or null
Project ID


 
 Example:  "NET-XML30-2"
object
 
key
string or null
Customer key


 
 Example:  "13"
id
string or null
Customer ID


 
 Example:  "CUST-13"
object
 
key
string or null
Vendor key


 
 Example:  "357"
id
string or null
Vendor ID


 
 Example:  "1605212096809"
object
 
key
string or null
Item key


 
 Example:  "13"
id
string or null
Item ID


 
 Example:  "Case 13"
object
 
key
string or null
Warehouse key


 
 Example:  "6"
id
string or null
Warehouse ID


 
 Example:  "WH01"
object
 
key
string or null
Class key


 
 Example:  "731"
id
string or null
Class ID


 
 Example:  "REST_CLS_001"
object
 
id
string or null
Task ID


 
 Example:  "1"
key
string or null
Task key


 
 Example:  "1"
object
 
id
string or null
Cost Type ID


 
 Example:  "2"
key
string or null
Cost Type key


 
 Example:  "2"
object
 
id
string or null
Asset ID


 
 Example:  "A001"
key
string or null
Asset key


 
 Example:  "1"
object
 
id
string or null
Contract ID


 
 Example:  "CON-0045-1"
key
string or null
Contract key


 
 Example:  "12"
object
 
key
string or null
Affiliate entity key.


 
 Example:  "23"
id
string or null
Affiliate entity ID.


 
 Example:  "AFF-23"
object
 
id
string
Unique identifier for the employee expense.


 
 Example:  "124"
key
string
Unique key for the employee expense.


 
 Example:  "124"
Responses 
201
Created


400
Bad Request


Request samples 
application/json
{
  • "account": {
    • "id": "6775.3"
    },
  • "paidTo": "Stella Johnson",
  • "paidFor": "Hotel stay",
  • "isBillable": false,
  • "form1099": {
    • "isForm1099": "true",
    • "type": "MISC",
    • "box": "3"
    },
  • "paymentType": {
    • "key": "1",
    • "id": "Non-reimburse",
    • "isNonreimbursable": false
    },
  • "quantity": "10",
  • "unitrate": "20",
  • "txnCurrency": "INR",
  • "txnAmount": "100",
  • "transactionToReimburseConversion": {
    • "exchangeRateDate": "2021-03-11",
    • "exchangeRateTypeId": "Intacct Daily Rate"
    },
  • "dimensions": {
    • "location": {
      • "id": "1"
      },
    • "department": {
      • "id": "1"
      },
    • "class": {
      • "id": "REST_CLS_001"
      },
    • "item": {
      • "id": "Case 13"
      },
    • "employee": {
      • "id": "10"
      },
    • "vendor": {
      • "id": "1605212096809"
      },
    • "customer": {
      • "id": "113"
      },
    • "project": {
      • "id": "NET-XML30-2"
      },
    • "warehouse": {
      • "id": "WH01"
      },
    • "task": {
      • "id": "tet"
      }
    }
}
Response samples 
application/json
{
  • "ia::result": {
    • "key": "124",
    • "id": "124",
    • "href": "/objects/expenses/employee-expense-line/124"
    },
  • "ia::meta": {
    • "totalCount": 1
    }
}
Get an employee expense line
get/objects/expenses/employee-expense-line/{key}
Returns detailed information for a specified employee expense line.



Permissions and other requirements



SubscriptionTime & Expenses


User typeBusiness, Employee, Project Manager (Projects subscription)


PermissionsList and View Expenses







SecurityOAuth2 
Request 
path Parameters
key
required
string
System-assigned key for the employee expense line.


 
Responses 
200
OK


400
Bad Request


Request samples 
Response samples 
application/json
{
  • "ia::result": {
    • "key": "312",
    • "id": "312",
    • "employee-expense": {
      • "id": "136",
      • "key": "136",
      • "href": "/objects/expenses/employee-expense/136"
      },
    • "glAccount": {
      • "key": "158",
      • "id": "6775.30",
      • "name": "Travel",
      • "href": "/objects/account/158"
      },
    • "entryDate": "2021-03-11",
    • "paidTo": "Stella Johnson",
    • "paidFor": "Hotel stay",
    • "reimburseToBase": {
      • "baseAmount": "1.38",
      • "exchangeRateDate": "2021-03-11",
      • "exchangeRateTypeId": "-1",
      • "exchangeRate": "1.1899"
      },
    • "dimensions": {
      • "location": {
        },
      • "department": {
        },
      • "class": {
        },
      • "item": {
        },
      • "employee": {
        },
      • "vendor": {
        },
      • "customer": {
        },
      • "project": {
        },
      • "task": {
        },
      • "warehouse": {
        }
      },
    • "lineNumber": 1,
    • "expenseType": {
      • "key": "Meals",
      • "id": "6000"
      },
    • "reimbursement": {
      • "reimbursementAmount": "1.16",
      • "totalSelected": "0",
      • "totalPaid": "0"
      },
    • "isBillable": false,
    • "isBilled": false,
    • "state": "approved",
    • "form1099": {
      • "isForm1099": "true",
      • "type": "MISC",
      • "box": "3"
      },
    • "paymentType": {
      • "key": "1",
      • "id": "Non-reimburse",
      • "isNonreimbursable": false
      },
    • "quantity": "5",
    • "unitRate": "20",
    • "currency": {
      • "txnCurrency": "INR",
      • "txnAmount": "4444",
      • "exchangeRateDate": "2021-03-11",
      • "exchangeRateTypeId": "-1",
      • "exchangeRate": "65",
      • "userExchangeRate": "5"
      },
    • "href": "/objects/expenses/employee-expense-line/312"
    },
  • "ia::meta": {
    • "totalCount": 1,
    • "totalSuccess": 1,
    • "totalError": 0
    }
}
Update an employee expense line
patch/objects/expenses/employee-expense-line/{key}
Updates an existing employee expense line by setting field values. Any fields not provided remain unchanged.



Permissions and other requirements



SubscriptionTime & Expenses


User typeBusiness, Employee, Project Manager (Projects subscription)


PermissionsList, View, Edit Expenses







SecurityOAuth2 
Request 
path Parameters
key
required
string
System-assigned key for the employee expense line.


 
Request Body schema: application/json
entryDate
string or null <date> 
Date that the expense was incurred.


 
 Example:  "2021-01-23"
txnCurrency
string or null
Transaction currency. For multi-currency companies.


 
 Example:  "INR"
txnAmount
string <decimal-precision-2> 
Transaction amount. For multi-currency companies.


 
 Example:  "123.45"
quantity
string or null <decimal-precision-2> 
Quantity for a rate-based expense such as mileage.


 
 Example:  "5.75"
unitRate
string or null <decimal-precision-2> 
Monetary amount for a rate-based expense, such as mileage.


 
 Example:  "20.00"
paidTo
string or null
Notes regarding to whom the amount was paid.


 
 Example:  "Hotel Westin"
paidFor
string or null
Notes regarding what the expense was for.


 
 Example:  "2024 Hawaii Conference"
object
General ledger account associated with the line item. Used when no expense type is assigned.


 
key
string
Unique key for the GL account.


 
 Example:  "158"
id
string
Unique identifier for the GL account.


 
 Example:  "6775.30"
object
An expense type defined in the company.


 
key
string
Unique key for the expense type.


 
 Example:  "6000"
id
string
Unique identifier for the expense type.


 
 Example:  "Meals"
object
Details of the conversion to base currency. For multi-currency companies.


 
exchangeRate
string or null <decimal-precision-5> 
Exchange rate for the transaction.


 
 Example:  "65.095"
exchangeRateDate
string or null <date> 
Date for the exchange rate.


 
 Example:  "2021-01-23"
exchangeRateTypeId
string or null
Exchange rate type.


 
 Example:  "-1"
isBillable
boolean
 Default:  false
Indicates whether a line item is billable.


 
 Example:  false
object
Form 1099 information for the line item.


 
isForm1099
string or null
If set to true, the line item amount is added to the form 1099.


 
 Example:  true
type
string or null
Type of form 1099.


 
 Example:  "MISC"
box
string or null
Box value of form 1099.


 
 Example:  "3"
object
The payment type defined in employee-expense-payment-type.


 
key
string or null
Unique key for the expense payment type.


 
 Example:  "23"
id
string or null
Unique identifier for the payment type.


 
 Example:  "Non-reimburse"
object
 
object
 
key
string or null
Location key


 
 Example:  "1"
id
string or null
Location


 
 Example:  "1"
object
 
key
string or null
Department key


 
 Example:  "11"
id
string or null
Department


 
 Example:  "1"
object
 
key
string or null
Employee key


 
 Example:  "10"
id
string or null
Employee ID


 
 Example:  "EMP-10"
object
 
key
string or null
Project key


 
 Example:  "2"
id
string or null
Project ID


 
 Example:  "NET-XML30-2"
object
 
key
string or null
Customer key


 
 Example:  "13"
id
string or null
Customer ID


 
 Example:  "CUST-13"
object
 
key
string or null
Vendor key


 
 Example:  "357"
id
string or null
Vendor ID


 
 Example:  "1605212096809"
object
 
key
string or null
Item key


 
 Example:  "13"
id
string or null
Item ID


 
 Example:  "Case 13"
object
 
key
string or null
Warehouse key


 
 Example:  "6"
id
string or null
Warehouse ID


 
 Example:  "WH01"
object
 
key
string or null
Class key


 
 Example:  "731"
id
string or null
Class ID


 
 Example:  "REST_CLS_001"
object
 
id
string or null
Task ID


 
 Example:  "1"
key
string or null
Task key


 
 Example:  "1"
object
 
id
string or null
Cost Type ID


 
 Example:  "2"
key
string or null
Cost Type key


 
 Example:  "2"
object
 
id
string or null
Asset ID


 
 Example:  "A001"
key
string or null
Asset key


 
 Example:  "1"
object
 
id
string or null
Contract ID


 
 Example:  "CON-0045-1"
key
string or null
Contract key


 
 Example:  "12"
object
 
key
string or null
Affiliate entity key.


 
 Example:  "23"
id
string or null
Affiliate entity ID.


 
 Example:  "AFF-23"
object
 
id
string
Unique identifier for the employee expense.


 
 Example:  "124"
key
string
Unique key for the employee expense.


 
 Example:  "124"
Responses 
200
OK


400
Bad Request


Request samples 
application/json
{
  • "paidTo": "Travel expense"
}
Response samples 
application/json
{
  • "ia::result": {
    • "key": "124",
    • "id": "124",
    • "href": "/objects/expenses/employee-expense-line/124"
    },
  • "ia::meta": {
    • "totalCount": 1
    }
}
Delete an employee expense line
delete/objects/expenses/employee-expense-line/{key}
Deletes an employee expense line.



Permissions and other requirements



SubscriptionTime & Expenses


User typeBusiness, Employee, Project Manager (Projects subscription)


PermissionsList, View, Delete Expenses







SecurityOAuth2 
Request 
path Parameters
key
required
string
System-assigned key for the employee expense line.


 
Responses 
204
No Content


400
Bad Request


Request samples 
Response samples 
application/json
{
  • "ia::result": {
    • "ia::error": {
      • "code": "invalidRequest",
      • "message": "A POST request requires a payload",
      • "errorId": "REST-1028",
      • "additionalInfo": {
        },
      • "supportId": "Kxi78%7EZuyXBDEGVHD2UmO1phYXDQAAAAo"
      }
    },
  • "ia::meta": {
    • "totalCount": 1,
    • "totalSuccess": 0,
    • "totalError": 1
    }
}
Query employee expense lines
post/services/core/query
Queries an object for filtered data.


SecurityOAuth2 
Request 
Request Body schema: application/json
object
string
Object type to query, in the form <application-name>/<object name>. For custom objects use platform-apps/nsp::<object-name>.


 
 Example:  "expenses/employee-expense-line"
fields
Array of strings
List of fields to include in the response. Can be any combination of these:


    

  • The name of a field in the object that you are querying, such as id.
    

    • 

  • The name of a field in a related object, using the form relatedObjectName.fieldName, such as vendor.id.
    

    • 

  • The result of an aggregate function run against the values in the returned objects. Use the form function:fieldName, such as min:startDate to return the earliest starting date. Valid function names are:
    

      

    • count
      • 

    • avg
      • 

    • sum
      • 

    • min
      • 

    • max
      • 

    

    • 

  • The result of an aggregate function run against the values in related objects, using the form function:relatedObjectName.fieldName, such as max:vendor.creditLimit. The same functions are supported as for object fields.
    

    • 



 
 Example:  ["key","id","max:vendor.creditLimit"]
Array of equal (object) or not equal (object) or less than (object) or (less than or equal (object)) or greater than (object) or (greater than or equal (object)) or in (object) or not in (object) or between (object) or not between (object) or contains (object) or does not contain (object) or starts with (object) or does not start with (object) or ends with (object) or does not end with (object)
Filter conditions to select the objects to return based on their field values. You use operators and conditions to build your filter, such as {"$eq":{"status":"active"}} to select objects in which status is equal to "active".


 
 Example:  [{"$eq":{"status":"active"}},{"$gt":{"totalDue":"1000"}},{"$contains":{"name":"Acme"}}]
 Array 
Any of:
Field value must be equal to this specified value.


For date fields, you can use these macro values that are relative to the current date or the asOfDate in filterParameters, if set:







    

  • today

  • currentWeek

  • currentMonth

  • currentQuarter

  • currentYear





    

  • yesterday

  • lastWeek

  • priorMonth

  • priorQuarter

  • priorYear









These are most useful for queries that you want to save and use repeatedly, such as for views or reports. Just change the asOfDate each time to retrieve the same data set for different time periods.


For example, {"eq":{"postingDate":"priorYear"}}.


object
The field name and value to be compared with object values.


 
 Example:  {"status":"active"}
filterExpression
string
 Default:  "and"
Logical operators to apply when there are multiple filter conditions. The conditions in the filters array are implicitly numbered starting at 1. Supports and, or, and grouping with parentheses.


Shortcuts:


    

  • and by itself means that all conditions must be true.
    • 

  • or by itself means that at least one condition must be true.
    • 



 
 Example:  "(1 and 2) or 3"
object

Pre-defined filter options.


 
asOfDate
string <date> 
The "as of" date to use with any relative date comparisons in filters. For example, if asOfDate is set to "2022-04-01" then priorMonth will be "03".


The current date is used if asOfDate is not set.


 
 Example:  "2022-04-01"
includeHierarchyFields
boolean
 Default:  false
Set to true to include hierarchical structure information with each object in the response.


 
 Example:  false
caseSensitiveComparison
boolean
 Default:  true
Queries are case-sensitive by default. Set to false to ignore case in a query.


 
 Example:  true
includePrivate
boolean
 Default:  false
By default, in a multi-entity company, queries from the top-level entity do not access data in private entities. Set includePrivate to true if you want to query data in private entities.


 
 Example:  false
Array of objects
Set the order of the results by specifying field names to sort by and whether they should be in ascending or descending order.


 
 Example:  [{"totalDue":"asc"},{"lastPaymentMadeDate":"desc"}]
 Array 
property name*
additional property
string
 Enum: "asc" "desc"  
start
integer
First record of the result set to include in the response.


 
 Example:  1
size
integer
Number of records to include in the response.


 
 Example:  100
Responses 
200
OK


400
Bad Request


Request samples 
application/json
{
  • "object": "expenses/employee-expense-line",
  • "filters": [
    • {
      • "$eq": {
        }
      }
    ],
  • "fields": [
    • "key",
    • "id",
    • "reimbursementAmount",
    • "href"
    ],
  • "orderBy": [
    • {
      • "id": "asc"
      }
    ]
}
Response samples 
application/json
{
  • "ia::result": [
    • {
      • "key": "267",
      • "id": "267",
      • "reimbursementAmount": "130.00",
      • "href": "/objects/expenses/employee-expense-line/267"
      },
    • {
      • "key": "269",
      • "id": "269",
      • "reimbursementAmount": "600.00",
      • "href": "/objects/expenses/employee-expense-line/269"
      },
    • {
      • "key": "271",
      • "id": "271",
      • "reimbursementAmount": "350.00",
      • "href": "/objects/expenses/employee-expense-line/271"
      }
    ],
  • "ia::meta": {
    • "totalCount": 3,
    • "start": 1,
    • "pageSize": 100,
    • "next": null,
    • "previous": null
    }
}