Employee expense summaries

Expense summaries are collections of the same type of transactions, grouped together for processing. Expense summaries are referenced by employee expense objects.

Please be aware that this object is currently "Uncertified", signifying that it has not undergone the complete review process and the design may change during ongoing refinement. Users are advised to exercise discretion in using this object and are encouraged to provide feedback.

List employee expense summaries

get/objects/expenses/employee-expense-summary

Returns up to 100 expense summaries from the collection with a key, ID, and link for each summary. This operation is mostly for use in testing; use the query service to find expense summaries that meet certain criteria and to specify the properties that are returned.

Permissions and other requirements
SubscriptionTime & Expenses
User typeBusiness, Employee
PermissionsList, View Expense summaries
SecurityOAuth2
Responses
200

OK

400

Bad Request

Request samples 
Response samples 
application/json
{
  • "ia::result": [
    • {
      • "key": "13",
      • "id": "13",
      • "href": "/objects/expenses/employee-expense-summary/13"
      },
    • {
      • "key": "15",
      • "id": "15",
      • "href": "/objects/expenses/employee-expense-summary/15"
      },
    • {
      • "key": "16",
      • "id": "16",
      • "href": "/objects/expenses/employee-expense-summary/16"
      }
    ],
  • "ia::meta": {
    • "totalCount": 3,
    • "start": 1,
    • "pageSize": 3,
    • "next": 0,
    • "previous": 0
    }
}
Create an employee expense summary
post/objects/expenses/employee-expense-summary
Creates a new employee expense summary.



Permissions and other requirements



SubscriptionTime & Expenses


User typeBusiness, Employee


PermissionsList, View, Add Expense summaries







SecurityOAuth2 
Request 
Request Body schema: application/json
Employee expense summary to create


name
required
string
Title of the summary.


 
 Example:  "Expenses - Expenses (USD) Q3 Batch"
postingDate
required
string <date> 
The GL posting date for the expense summary.


 
 Example:  "2021-01-23"
state
string
 Default:  "open"
State of the employee expense summary.


 Enum: "closed" "open"  
 Example:  "open"
status
string
 Default:  "active"
Object status. Active objects are fully functional. Inactive objects are essentially hidden and cannot be used or referenced.


 Enum: "active" "inactive"  
 Example:  "active"
Responses 
201
Created


400
Bad Request


Request samples 
application/json
{
  • "name": "Expenses (USD) Q1 Batch",
  • "title": "Expenses (USD) Q1 Batch",
  • "postingDate": "2021-01-23",
  • "totalAmount": "100",
  • "recordType": "expense",
  • "status": "active"
}
Response samples 
application/json
{
  • "ia::result": {
    • "key": "10",
    • "id": "10",
    • "href": "/objects/expenses/employee-expense-summary/10"
    },
  • "ia::meta": {
    • "totalCount": 1,
    • "totalSuccess": 1,
    • "totalError": 0
    }
}
Get an employee expense summary
get/objects/expenses/employee-expense-summary/{key}
Returns detailed information for a specified employee expense summary.



Permissions and other requirements



SubscriptionTime & Expenses


User typeBusiness, Employee


PermissionsList, View Expense summaries







SecurityOAuth2 
Request 
path Parameters
key
required
string
System-assigned key for the employee expense summary.


 
Responses 
200
OK


400
Bad Request


Request samples 
Response samples 
application/json
{
  • "ia::result": {
    • "key": "18",
    • "id": "18",
    • "title": "Expense reports for week 03",
    • "postingDate": "2023-01-20",
    • "totalAmount": "100",
    • "state": "open",
    • "recordType": "expense",
    • "summaryCreationType": "manual",
    • "entity": {
      • "key": "46",
      • "id": "Western Region",
      • "name": "Western Region",
      • "href": "/objects/company-config/entity/46"
      },
    • "bankAccount": {
      • "key": "1",
      • "id": "BOA",
      • "href": "/objects/cash-management/bank-account/1"
      },
    • "preventGLPosting": false,
    • "href": "/objects/expenses/employee-expense-summary/18"
    },
  • "ia::meta": {
    • "totalCount": 1
    }
}
Update an employee expense summary
patch/objects/expenses/employee-expense-summary/{key}
Updates an existing employee expense summary by setting field values. Any fields not provided remain unchanged.



Permissions and other requirements



SubscriptionTime & Expenses


User typeBusiness, Employee


PermissionsList, View, Edit Expense summaries







SecurityOAuth2 
Request 
path Parameters
key
required
string
System-assigned key for the employee expense summary.


 
Request Body schema: application/json
name
string
Title of the summary.


 
 Example:  "Expenses - Expenses (USD) Q3 Batch"
postingDate
string <date> 
The GL posting date for the expense summary.


 
 Example:  "2021-01-23"
state
string
 Default:  "open"
State of the employee expense summary.


 Enum: "closed" "open"  
 Example:  "open"
status
string
 Default:  "active"
Object status. Active objects are fully functional. Inactive objects are essentially hidden and cannot be used or referenced.


 Enum: "active" "inactive"  
 Example:  "active"
Responses 
200
OK


400
Bad Request


Request samples 
application/json
{
  • "name": "Expense report for January"
}
Response samples 
application/json
{
  • "ia::result": {
    • "key": "124",
    • "id": "124",
    • "href": "/objects/expenses/employee-expense-summary/124"
    },
  • "ia::meta": {
    • "totalCount": 1,
    • "totalSuccess": 1,
    • "totalError": 0
    }
}
Delete an employee expense summary
delete/objects/expenses/employee-expense-summary/{key}
Deletes an employee expense summary.



Permissions and other requirements



SubscriptionTime & Expenses


User typeBusiness, Employee


PermissionsList, View, Delete Expense summaries







SecurityOAuth2 
Request 
path Parameters
key
required
string
System-assigned key for the employee expense summary.


 
Responses 
204
No Content


400
Bad Request


Request samples 
Response samples 
application/json
{
  • "ia::result": {
    • "ia::error": {
      • "code": "invalidRequest",
      • "message": "A POST request requires a payload",
      • "errorId": "REST-1028",
      • "additionalInfo": {
        },
      • "supportId": "Kxi78%7EZuyXBDEGVHD2UmO1phYXDQAAAAo"
      }
    },
  • "ia::meta": {
    • "totalCount": 1,
    • "totalSuccess": 0,
    • "totalError": 1
    }
}
Query employee expense summaries
post/services/core/query
Queries an object for filtered data.


SecurityOAuth2 
Request 
Request Body schema: application/json
object
string
Object type to query, in the form <application-name>/<object name>. For custom objects use platform-apps/nsp::<object-name>.


 
 Example:  "expenses/employee-expense-summary"
fields
Array of strings
List of fields to include in the response. Can be any combination of these:


    

  • The name of a field in the object that you are querying, such as id.
    

    • 

  • The name of a field in a related object, using the form relatedObjectName.fieldName, such as vendor.id.
    

    • 

  • The result of an aggregate function run against the values in the returned objects. Use the form function:fieldName, such as min:startDate to return the earliest starting date. Valid function names are:
    

      

    • count
      • 

    • avg
      • 

    • sum
      • 

    • min
      • 

    • max
      • 

    

    • 

  • The result of an aggregate function run against the values in related objects, using the form function:relatedObjectName.fieldName, such as max:vendor.creditLimit. The same functions are supported as for object fields.
    

    • 



 
 Example:  ["key","id","max:vendor.creditLimit"]
Array of equal (object) or not equal (object) or less than (object) or (less than or equal (object)) or greater than (object) or (greater than or equal (object)) or in (object) or not in (object) or between (object) or not between (object) or contains (object) or does not contain (object) or starts with (object) or does not start with (object) or ends with (object) or does not end with (object)
Filter conditions to select the objects to return based on their field values. You use operators and conditions to build your filter, such as {"$eq":{"status":"active"}} to select objects in which status is equal to "active".


 
 Example:  [{"$eq":{"status":"active"}},{"$gt":{"totalDue":"1000"}},{"$contains":{"name":"Acme"}}]
 Array 
Any of:
Field value must be equal to this specified value.


For date fields, you can use these macro values that are relative to the current date or the asOfDate in filterParameters, if set:







    

  • today

  • currentWeek

  • currentMonth

  • currentQuarter

  • currentYear





    

  • yesterday

  • lastWeek

  • priorMonth

  • priorQuarter

  • priorYear









These are most useful for queries that you want to save and use repeatedly, such as for views or reports. Just change the asOfDate each time to retrieve the same data set for different time periods.


For example, {"eq":{"postingDate":"priorYear"}}.


object
The field name and value to be compared with object values.


 
 Example:  {"status":"active"}
filterExpression
string
 Default:  "and"
Logical operators to apply when there are multiple filter conditions. The conditions in the filters array are implicitly numbered starting at 1. Supports and, or, and grouping with parentheses.


Shortcuts:


    

  • and by itself means that all conditions must be true.
    • 

  • or by itself means that at least one condition must be true.
    • 



 
 Example:  "(1 and 2) or 3"
object

Pre-defined filter options.


 
asOfDate
string <date> 
The "as of" date to use with any relative date comparisons in filters. For example, if asOfDate is set to "2022-04-01" then priorMonth will be "03".


The current date is used if asOfDate is not set.


 
 Example:  "2022-04-01"
includeHierarchyFields
boolean
 Default:  false
Set to true to include hierarchical structure information with each object in the response.


 
 Example:  false
caseSensitiveComparison
boolean
 Default:  true
Queries are case-sensitive by default. Set to false to ignore case in a query.


 
 Example:  true
includePrivate
boolean
 Default:  false
By default, in a multi-entity company, queries from the top-level entity do not access data in private entities. Set includePrivate to true if you want to query data in private entities.


 
 Example:  false
Array of objects
Set the order of the results by specifying field names to sort by and whether they should be in ascending or descending order.


 
 Example:  [{"totalDue":"asc"},{"lastPaymentMadeDate":"desc"}]
 Array 
property name*
additional property
string
 Enum: "asc" "desc"  
start
integer
First record of the result set to include in the response.


 
 Example:  1
size
integer
Number of records to include in the response.


 
 Example:  100
Responses 
200
OK


400
Bad Request


Request samples 
application/json
{
  • "object": "expenses/employee-expense-summary",
  • "filters": [
    • {
      • "$eq": {
        }
      }
    ],
  • "fields": [
    • "key",
    • "id",
    • "title",
    • "href"
    ],
  • "orderBy": [
    • {
      • "id": "asc"
      }
    ]
}
Response samples 
application/json
null