Journal entries

Journal entries record accounting entries in the general ledger by specifying affected accounts, amounts and descriptions. Use them to create, update, or reverse entries while ensuring the general ledger remains balanced with offsetting debits and credits.

If GL Outlier Detection is enabled, Sage Intacct identifies journal entries and allocation splits that deviate from expected patterns. Outlier details are included when retrieving a journal entry object.

List journal entries

get/objects/general-ledger/journal-entry

Returns a collection of journal entries with a key, ID, and link for each entry. This operation is mostly for use in testing; use the query service to find journal entries that meet certain criteria and to specify the properties that you want in the response.

SecurityOAuth2
Responses
200

OK

400

Bad Request

Request samples 
Response samples 
application/json
{
  • "ia::result": [
    • {
      • "key": "56",
      • "id": "56",
      • "href": "/objects/general-ledger/journal-entry/56"
      },
    • {
      • "key": "132",
      • "id": "132",
      • "href": "/objects/general-ledger/journal-entry/132"
      },
    • {
      • "key": "256",
      • "id": "256",
      • "href": "/objects/general-ledger/journal-entry/256"
      }
    ],
  • "ia::meta": {
    • "totalCount": 3,
    • "start": 1,
    • "pageSize": 100,
    • "next": null,
    • "previous": null
    }
}
Create a journal entry
post/objects/general-ledger/journal-entry
Creates a new journal entry. When creating a journal entry, you can either post it immediately or save it as a draft for review. Draft entries can be updated before posting, but all required information must be provided. To post a journal entry, debits and credits must balance, and all required details must be entered.


Note: The only valid values when creating a new entry are posted (default, system-defined state), and draft. Only populate the state field when creating a draft entry.


SecurityOAuth2 
Request 
Request Body schema: application/json
required
Create a new journal entry


required
object
Specifies the journal associated with this journal entry.


 
key
string
System-assigned unique key for the journal associated with this journal entry.


 
 Example:  "3"
id
string
Unique identifier for the journal associated with this journal entry.


 
 Example:  "EJ"
postingDate
required
string <date> 
The date when the journal entry is recorded in the journal and posted to the general ledger for tracking and reporting.


 
 Example:  "2023-04-01"
description
required
string
Description of the journal entry.


 
 Example:  "Revenue entries"
required
Array of objects  >= 2 items 
A collection of line items within the journal entry. At least two line items are required per journal entry, one debit and one credit.


 
 Array (>= 2 items)
txnAmount
required
string <decimal-precision-2> 
Amount of the line item as an absolute value within the journal entry.


 
 Example:  "100.45"
txnType
required
string
 Default:  "debit"
Specifies whether the line item in the journal entry is a debit or credit.


 Enum: "credit" "debit"  
 Example:  "credit"
required
object
 
documentId
string
Reference for the journal entry line item, this is a user-entered value that can contain numeric or alpha-numeric values.


 
 Example:  "CalOil_Credit_01-24"
description
string
Description of the journal entry line.


 
 Example:  "CalOil Credit entries January 2024"
numberOfUnits
integer
Quantity of units associated with the journal entry line item, representing a non-monetary measurement, such as hours or other measurable units.


 
 Example:  5
accountingPeriod
integer
Financial reporting period in which the line item is recorded. if company uses custom accounting periods.


 
 Example:  11
isBillable
boolean
 Default:  false
Indicates whether the line item is billable. Requires a Projects subscription and the billable option to be enabled for General Ledger transactions.


 
 Example:  false
state
string
 Default:  "posted"
State to update the entry to. Posted to post to the GL


 Enum: "approved" "declined" "draft" "paid" "partiallyApproved" "partiallyPaid" "posted" "reversal" "reversalPending" "reversed" "submitted"  
 Example:  "draft"
object
 
object
Transaction allocation template, a predefined template used to allocate line items across accounts, departments, or entities.


 
object
 
object
Journal entry to which the line item belongs.


 
Array of objects
Tax-related details for the line item.


 
automaticReversalDate
string or null <date> 
The date a journal entry is automatically reversed in the general ledger. automaticReversalDate must be later than the postingDate.


 
 Example:  "2023-04-04"
moduleName
string
The Sage Intacct module from which the journal entry originates.


 
 Example:  "2.GL"
referenceNumber
string
Unique identifier assigned to the journal entry by the user for tracking and reconciliation.


 
 Example:  "Recurr_GL_101"
object
Supporting documents or files linked to the journal entry.


 
key
string
System-assigned unique key for the attachment linked to the journal entry.


 
 Example:  "6"
id
string
Unique identifier for the attachment linked to the journal entry.


 
 Example:  "Doc6331"
object
Specifies the base location for a multi-entity company. Required if multi-entity is enabled and entries do not balance by entity.


 
key
string
System-assigned unique key for the base location.


 
 Example:  "32"
id
string
Unique identifier for the base location.


 
 Example:  "BC"
state
string
 Default:  "posted"
Shows the current state of the journal entry. 


Note: The only valid values when creating a new entry are posted (default, system-defined state), and draft. Only populate the state field when creating a draft entry.


 Enum: "approved" "declined" "draft" "partiallyApproved" "posted" "reversalPending" "reversed" "submitted"  
 Example:  "draft"
object
Tax-related details applied to the journal entry, such as tax codes, rates and exemptions. This field applies only to companies using the Taxes application to track VAT or GST.


 
taxImplication
string or null
 Default:  null
Specifies the impact of a journal entry on tax calculations. This field applies only to companies using the Taxes application to track VAT or GST.


 Enum: "inbound" "none" null "outbound"  
 Example:  "inbound"
object
Specifies the vendor for tax-related information when taxImplication is set to inbound.


 
key
string
System-assigned unique key for the vendor.


 
 Example:  "15"
id
string
Unique identifier for the vendor.


 
 Example:  "V-00014"
object
Specifies the customer for tax-related information when taxImplication is set to outbound.


 
key
string
System-assigned unique key for the customer.


 
 Example:  "14"
id
string
Unique identifier for the customer.


 
 Example:  "C-00019"
object
Specifies the associated contact details for the journal entry such as a vendor, customer, or other relevant entity.


 
key
string
System-assigned unique key for the contact.


 
 Example:  "416"
id
string
Unique idetifier for the contact.


 
 Example:  "Klay Vanderbilt"
Responses 
201
Created


400
Bad Request


Request samples 
application/json
{
  • "glJournal": {
    • "id": "GJ"
    },
  • "postingDate": "2024-11-01",
  • "description": "October revenue posting",
  • "lines": [
    • {
      • "txnType": "credit",
      • "txnAmount": "200",
      • "glAccount": {
        },
      • "dimensions": {
        },
      • "documentId": "October_revenue_credit_transactions"
      },
    • {
      • "txnType": "debit",
      • "txnAmount": "200",
      • "glAccount": {
        },
      • "dimensions": {
        },
      • "documentId": "October_revenue_debit_transactions"
      }
    ]
}
Response samples 
application/json
{
  • "ia::result": {
    • "key": "30565",
    • "id": "30565",
    • "href": "/objects/general-ledger/journal-entry/30565"
    },
  • "ia::meta": {
    • "totalCount": 1,
    • "totalSuccess": 1,
    • "totalError": 0
    }
}
Get journal entry
get/objects/general-ledger/journal-entry/{key}
Returns detailed information for a specified journal entry.


SecurityOAuth2 
Request 
path Parameters
key
required
string
System-assigned unique key for the journal entry.


 
 Example:  132
Responses 
200
OK


400
Bad Request


Request samples 
Response samples 
application/json
{
  • "ia::result": {
    • "id": "30565",
    • "key": "30565",
    • "txnNumber": 493,
    • "description": "October revenue posting",
    • "glJournal": {
      • "id": "GJ",
      • "key": "4",
      • "isAdjustment": false,
      • "href": "/objects/general-ledger/journal/4"
      },
    • "postingDate": "2024-11-01",
    • "moduleName": "2.GL",
    • "referenceNumber": "Rev_Oct",
    • "reversedBy": {
      • "id": "663",
      • "key": "663",
      • "href": "/objects/general-ledger/journal-entry/663"
      },
    • "reversedFromDate": null,
    • "accountAllocationRun": {
      • "id": "87",
      • "key": "87",
      • "href": "/objects/general-ledger/account-allocation-run/87"
      },
    • "baseLocation": {
      • "key": "32",
      • "id": "BC",
      • "href": "/objects/company-config/location/32"
      },
    • "audit": {
      • "createdDateTime": "2022-06-28T23:41:44Z",
      • "modifiedDateTime": "2022-06-29T15:52:18Z",
      • "createdByUser": {
        },
      • "modifiedByUser": {
        }
      },
    • "state": "posted",
    • "sequenceNumber": "1",
    • "tax": {
      • "taxImplication": "none",
      • "taxSolution": {
        }
      },
    • "attachment": {
      • "key": "6",
      • "id": "Doc-6331",
      • "href": "/objects/company-config/attachment/6"
      },
    • "entity": {
      • "key": null,
      • "id": null,
      • "name": null
      },
    • "lines": [
      • {
        },
      • {
        }
      ],
    • "href": "/objects/general-ledger/journal-entry/30565"
    },
  • "ia::meta": {
    • "totalCount": 1,
    • "totalSuccess": 1,
    • "totalError": 0
    }
}
Update a journal entry
patch/objects/general-ledger/journal-entry/{key}
Updates an existing journal entry by setting field values. Any fields not provided remain unchanged.


SecurityOAuth2 
Request 
path Parameters
key
required
string
System-assigned unique key for the journal entry.


 
 Example:  132
Request Body schema: application/json
object
Specifies the journal associated with this journal entry.


 
key
string
System-assigned unique key for the journal associated with this journal entry.


 
 Example:  "3"
id
string
Unique identifier for the journal associated with this journal entry.


 
 Example:  "EJ"
description
string
Description of the journal entry.


 
 Example:  "Revenue entries"
postingDate
string <date> 
The date when the journal entry is recorded in the journal and posted to the general ledger for tracking and reporting.


 
 Example:  "2023-04-01"
automaticReversalDate
string or null <date> 
The date a journal entry is automatically reversed in the general ledger. automaticReversalDate must be later than the postingDate.


 
 Example:  "2023-04-04"
moduleName
string
The Sage Intacct module from which the journal entry originates.


 
 Example:  "2.GL"
referenceNumber
string
Unique identifier assigned to the journal entry by the user for tracking and reconciliation.


 
 Example:  "Recurr_GL_101"
object
Supporting documents or files linked to the journal entry.


 
key
string
System-assigned unique key for the attachment linked to the journal entry.


 
 Example:  "6"
id
string
Unique identifier for the attachment linked to the journal entry.


 
 Example:  "Doc6331"
object
Specifies the base location for a multi-entity company. Required if multi-entity is enabled and entries do not balance by entity.


 
key
string
System-assigned unique key for the base location.


 
 Example:  "32"
id
string
Unique identifier for the base location.


 
 Example:  "BC"
object
Tax-related details applied to the journal entry, such as tax codes, rates and exemptions. This field applies only to companies using the Taxes application to track VAT or GST.


 
taxImplication
string or null
 Default:  null
Specifies the impact of a journal entry on tax calculations. This field applies only to companies using the Taxes application to track VAT or GST.


 Enum: "inbound" "none" null "outbound"  
 Example:  "inbound"
object
Specifies the vendor for tax-related information when taxImplication is set to inbound.


 
key
string
System-assigned unique key for the vendor.


 
 Example:  "15"
id
string
Unique identifier for the vendor.


 
 Example:  "V-00014"
object
Specifies the customer for tax-related information when taxImplication is set to outbound.


 
key
string
System-assigned unique key for the customer.


 
 Example:  "14"
id
string
Unique identifier for the customer.


 
 Example:  "C-00019"
object
Specifies the associated contact details for the journal entry such as a vendor, customer, or other relevant entity.


 
key
string
System-assigned unique key for the contact.


 
 Example:  "416"
id
string
Unique idetifier for the contact.


 
 Example:  "Klay Vanderbilt"
Array of objects  >= 2 items 
A collection of line items within the journal entry. At least two line items are required per journal entry, one debit and one credit.


 
 Array (>= 2 items)
txnType
string
 Default:  "debit"
Specifies whether the line item in the journal entry is a debit or credit.


 Enum: "credit" "debit"  
 Example:  "credit"
txnAmount
string <decimal-precision-2> 
Amount of the line item as an absolute value within the journal entry.


 
 Example:  "100.45"
documentId
string
Reference for the journal entry line item, this is a user-entered value that can contain numeric or alpha-numeric values.


 
 Example:  "CalOil_Credit_01-24"
description
string
Description of the journal entry line.


 
 Example:  "CalOil Credit entries January 2024"
numberOfUnits
integer
Quantity of units associated with the journal entry line item, representing a non-monetary measurement, such as hours or other measurable units.


 
 Example:  5
accountingPeriod
integer
Financial reporting period in which the line item is recorded. if company uses custom accounting periods.


 
 Example:  11
isBillable
boolean
 Default:  false
Indicates whether the line item is billable. Requires a Projects subscription and the billable option to be enabled for General Ledger transactions.


 
 Example:  false
state
string
 Default:  "posted"
State to update the entry to. Posted to post to the GL


 Enum: "approved" "declined" "draft" "paid" "partiallyApproved" "partiallyPaid" "posted" "reversal" "reversalPending" "reversed" "submitted"  
 Example:  "draft"
object
 
object
 
object
Transaction allocation template, a predefined template used to allocate line items across accounts, departments, or entities.


 
object
 
object
Journal entry to which the line item belongs.


 
Array of objects
Tax-related details for the line item.


 
Responses 
200
OK


400
Bad Request


Request samples 
application/json
{
  • "key": "30565",
  • "postingDate": "2024-12-11",
  • "lines": [
    • {
      • "key": "465744",
      • "txnType": "debit",
      • "txnAmount": "100",
      • "glAccount": {
        },
      • "dimensions": {
        },
      • "documentId": "Debit-USD-195",
      • "currency": {
        }
      },
    • {
      • "key": "465745",
      • "txnType": "credit",
      • "txnAmount": "100",
      • "glAccount": {
        },
      • "dimensions": {
        },
      • "documentId": "Credit-USD-196",
      • "currency": {
        }
      }
    ]
}
Response samples 
application/json
{
  • "ia::result": {
    • "key": "30565",
    • "id": "30565",
    • "href": "/objects/general-ledger/journal-entry/30565"
    },
  • "ia::meta": {
    • "totalCount": 1,
    • "totalSuccess": 1,
    • "totalError": 0
    }
}
Delete a journal entry
delete/objects/general-ledger/journal-entry/{key}
Deletes a journal entry.


SecurityOAuth2 
Request 
path Parameters
key
required
string
System-assigned unique key for the journal entry.


 
 Example:  132
Responses 
204
No Content


400
Bad Request


Request samples 
Response samples 
application/json
{
  • "ia::result": {
    • "ia::error": {
      • "code": "invalidRequest",
      • "message": "A POST request requires a payload",
      • "errorId": "REST-1028",
      • "additionalInfo": {
        },
      • "supportId": "Kxi78%7EZuyXBDEGVHD2UmO1phYXDQAAAAo"
      }
    },
  • "ia::meta": {
    • "totalCount": 1,
    • "totalSuccess": 0,
    • "totalError": 1
    }
}