Creating and Updating Payments

Overview of Payments

The Sage Accounting Zapier application was created using the publicly available API’s for Sage Business Cloud Accounting. The API’s support the 6 different regions this version of Sage Business Cloud Accounting is available in. The regions are Canada, France, Ireland, Spain, United Kingdom and USA.

The Sage Accounting Zapier application provides support for three different types of payment:

• Contact Payment
• Other Receipt
• Other Payment

Contact payments are payments made for a specified customer or supplier/vendor contact and can if required, be allocated to an outstanding invoice. If an invoice is not specified the amount of the payment would be left as an unallocated payment on account for the specified contact and would need to be allocated manually in the Sage Business Cloud Accounting UI.

The Other receipt and Other payment types are generally used for one off income or expenditure where the business does not have the need to create a contact record. This type of transaction is not linked to a specific contact and does not appear on any aged debt report.

Zapier Fields available for Create Contact Payment

Required Fields	Field Description	Is Required
Contact Name	The id of the customer or business Search Options	*
Contact Reference	The reference of the contact	*
Payment Reference	The payment reference	*
Payment Date	The payment date	*
Total Payment Amount	The payment amount	*
Payment Method	Choose from drop down	*
Bank Account	Choose from drop down	*
Tax Rate	The tax_rate of the payment Choose from drop down
[Artefacts] Artefact Key	The id of the outstanding invoice the payment will be allocated to Search Options
[Artefacts] Artefact Amount	The amount of the payment to be allocated to the specified invoice
[Artefacts]Artefact Discount Amount	The amount of the discount associated with the payment

Zapier Fields available for Updating Contact Payment

Required Fields	Field Description	Is Required
Contact Name	The id of the customer or business Search Options	*
Contact Reference	The reference of the contact	*
Payment Reference	The payment reference	*
Payment Date	The payment date	*
Total Payment Amount	The payment amount	*
Payment Method	Choose from drop down	*
Bank Account	Choose from drop down	*
Tax Rate	The tax_rate of the payment Choose from drop down
[Artefacts] Artefact Key	The id of the outstanding invoice the payment will be allocated to Search Options
[Artefacts] Artefact Amount	The amount of the payment to be allocated to the specified invoice
[Artefacts]Artefact Discount Amount	The amount of the discount associated with the payment

Zapier Fields available for Create Other Receipt/Money In

Required Fields	Field Description	Is Required
Payment Reference	Any reference associated with the payment	*
Payment Date	The date the payment was made	*
Total Payment Amount	The amount of the payment	*
Payment Method	Choose from drop down	*
Bank Account	Choose from drop down	*
[Payment Lines] Details	The details of the line item	*
[Payment Lines] Ledger Account	The ledger account of the line item Choose from dropdown	*
[Payment Lines] Tax Rate	The tax rate of the payment Choose from dropdown	*
[Payment Lines] Line Total Amount	The gross amount of the line item	*

Zapier Fields available for Create Other Payment/Money Out

Required Fields	Field Description	Is Required
Payment Reference	Any reference associated with the payment	*
Payment Date	The date the payment was made	*
Total Payment Amount	The amount of the payment	*
Payment Method	Choose from drop down	*
Bank Account	Choose from drop down	*
[Payment Lines] Details	The details of the line item	*
[Payment Lines] Ledger Account	The ledger account of the line item Choose from dropdown	*
[Payment Lines] Tax Rate	The tax rate of the payment Choose from dropdown	*
[Payment Lines] Line Total Amount	The gross amount of the line item	*